City of Decatur - Parks and Recreation - Lifeguard Management Service for Aquatic Facilities - RFP# 2026-REC-XXX
City of DecaturCity · Decatur, GA- Due
- Oct 9, 2026
- Deadline passed
- Posted
- Sep 14, 2026
- Contract term
- 2 years
- Primary contact
- Steven D. Maxwell
- (555) 123-4567 ext 101
The 30-second brief
The City of Decatur is requesting proposals for lifeguard management, staffing, water maintenance, and supervision of its aquatics programs for three outdoor pools and one indoor pool under RFP# 2026-REC-XXX. The scope of work covers Oakhurst Indoor Pool, Glenlake Pool, McKoy Pool, and Ebster Pool, involving pool chemistry, cleaning, facility maintenance, swim lessons, water aerobics, and after-hours rentals. Submissions are due by 3:00 pm on October 9th, 2026, following a mandatory pre-bid meeting scheduled for September 28th, 2026, at McKoy Park. Proposals will be evaluated based on experience, staffing capacity, methodology, safety and regulatory compliance, company stability, and costs.
Experience – past performance references, key personnel, resumes, public sector experience in completing work of similar size and scope (12 points), Staffing Capacity and Availability – Ability to recruit, screen, train, schedule, and retain an adequate number of qualified lifeguards and supervisory personnel; mobilize within the required timeframe; and maintain appropriate staffing levels throughout the contract period (12 points), Understanding – completeness in the approach to project methodology, quality and professionalism in response to the objectives (12 points), Communicative – ability to work collaboratively to meet project needs and provide feedback during project (10 points), Safety, Training, and Regulatory Compliance – Proposed procedures for lifeguard certification and in-service training, emergency response, incident reporting, staff supervision, performance monitoring, and compliance with applicable health, safety, and aquatic-industry requirements (12 points), Stability – financial stability and likelihood of success to meet needs, comfort with company as a partner (12 points), Costs to the City for Lifeguard Management contract and Potential Revenue proposed from program management (30 points)
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Summary
The City of Decatur is requesting proposals for lifeguard management, staffing, water maintenance, and supervision of its aquatics programs for three outdoor pools and one indoor pool under RFP# 2026-REC-XXX. The scope of work covers Oakhurst Indoor Pool, Glenlake Pool, McKoy Pool, and Ebster Pool, involving pool chemistry, cleaning, facility maintenance, swim lessons, water aerobics, and after-hours rentals.
Submissions are due by 3:00 pm on October 9th, 2026, following a mandatory pre-bid meeting scheduled for September 28th, 2026, at McKoy Park. Proposals will be evaluated based on experience, staffing capacity, methodology, safety and regulatory compliance, company stability, and costs.
EVALUATION CRITERIA
Experience – past performance references, key personnel, resumes, public sector experience in completing work of similar size and scope (12 points), Staffing Capacity and Availability – Ability to recruit, screen, train, schedule, and retain an adequate number of qualified lifeguards and supervisory personnel; mobilize within the required timeframe; and maintain appropriate staffing levels throughout the contract period (12 points), Understanding – completeness in the approach to project methodology, quality and professionalism in response to the objectives (12 points), Communicative – ability to work collaboratively to meet project needs and provide feedback during project (10 points), Safety, Training, and Regulatory Compliance – Proposed procedures for lifeguard certification and in-service training, emergency response, incident reporting, staff supervision, performance monitoring, and compliance with applicable health, safety, and aquatic-industry requirements (12 points), Stability – financial stability and likelihood of success to meet needs, comfort with company as a partner (12 points), Costs to the City for Lifeguard Management contract and Potential Revenue proposed from program management (30 points)
REQUIRED ATTACHMENTS
19- Examination of Site and Contract Form
- Non-Collusion Affidavit
- References Form
- Cost Submission Form
- Cost Proposal for Services Form
- Special General Conditions Form
- Equipment to be used on Project Form
- Contract Agreement
- List of Proposed Sub Bidders Form
- Bidders Evidence Compliance Form
- Sub Bidder Evidence Affidavit and agreement Form
- Prime Bidder’s Work Authorization Certification Form
- Sub Bidder’s Work Authorization Certification Form
- Bidder’s Affidavit Verifying Applicant Status Form
- Sub Bidder’s Affidavit Verifying Applicant Status Form
- Licenses or Registrations as required by law and/or as requested
- Contractor’s Qualifications Statement
- Evidence of/ability to provide Insurance at the limits identified herein
- Bid Bond Requirements if the price bid > $100K
- Submit to
- www.decaturga.com/requestforproposals
- Duration
- 24 months
- Scope location
- Decatur, GA
- Projected sq ft
- 757,000 sq ft
Questions about this RFP
How do I respond to this RFP from City of Decatur?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 9, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.decaturga.com/requestforproposals. For questions, contact Steven D. Maxwell.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Decatur in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Steven D. Maxwell at (555) 123-4567 ext 101. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience – past performance references, key personnel, resumes, public sector experience in completing work of similar size and scope (12 points), Staffing Capacity and Availability – Ability to rec..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Decatur?
All active and historical solicitations from City of Decatur are tracked and searchable. As a city agency, City of Decatur regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Examination of Site and Contract Form, Non-Collusion Affidavit, References Form, Cost Submission Form, Cost Proposal for Services Form, Special General Conditions Form, Equipment to be used on Project. Review the full document from City of Decatur for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Decatur, GA. The total projected area is 757000 sq ft. Review the full solicitation for detailed scope requirements.