City of Decatur - Parks and Recreation - Maintenance Management for Aquatic Facilities - RFP# 2026-REC-XXX
City of Decatur, City of Decatur, GA·City
Track City of Decatur solicitations
Get alerted when City of Decatur posts a new RFP, and see the pre-RFP signals months before it publishes.
- Primary Contact
- Steven D. Maxwell
- Contract Term
- 2 years
- Duration
- 24 months
- Scope Location
- Decatur, GA
- Submission Address
- www.decaturga.com/requestforproposals
SUMMARY
The City of Decatur is seeking proposals for maintenance management services for aquatic facilities, including outdoor pre-season and post-season maintenance, indoor pool annual maintenance, and repairs as needed. The scope covers Oakhurst Indoor Pool, Glenlake Pool, McKoy Pool, and Ebster Pool, involving pool chemistry, filtration, equipment inspections, and health department compliance. Proposals are due by October 9th, 2026, at 3:00 pm, with a mandatory pre-bid meeting scheduled on September 28th, 2026. The contract term is for two years beginning April 1st, 2027, with a renewal option for an additional two years.
EVALUATION CRITERIA
Experience (12 points), Availability (12 points), Understanding (12 points), Communicative (10 points), Aquatics Maintenance Capacity and Safety (12 points), Stability (12 points), Cost to the City (30 points)
REQUIRED ATTACHMENTS
Examination of Site and Contract Form, Non-Collusion Affidavit, References Form, Cost Submission Form, Cost Proposal for Services Form, Special General Conditions Form, Equipment to be used on Project Form, Contract Agreement, List of Proposed Sub Bidders Form, Bidders Evidence Compliance Form, Sub Bidder Evidence Affidavit and agreement Form, Prime Bidder’s Work Authorization Certification Form, Sub Bidder’s Work Authorization Certification Form, Bidder’s Affidavit Verifying Applicant Status Form, Sub Bidder’s Affidavit Verifying Applicant Status Form, Licenses or Registrations as required by law and/or as requested, Contractor’s Qualifications Statement, Evidence of/ability to provide Insurance at the limits identified herein
You're reading this because they made it public. Your competitor read the board minutes that named this project 6–18 months ago. We read those same minutes. Next time, read them first.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Decatur?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 9, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.decaturga.com/requestforproposals. For questions, contact Steven D. Maxwell.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience (12 points), Availability (12 points), Understanding (12 points), Communicative (10 points), Aquatics Maintenance Capacity and Safety (12 points), Stability (12 points), Cost to the City (3..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Decatur?
All active and historical solicitations from City of Decatur are tracked and searchable. As a city agency, City of Decatur regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Examination of Site and Contract Form, Non-Collusion Affidavit, References Form, Cost Submission Form, Cost Proposal for Services Form, Special General Conditions Form, Equipment to be used on Project. Review the full document from City of Decatur for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Decatur in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Steven D. Maxwell. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Decatur, GA. Review the full solicitation for detailed scope requirements.
Bring us your territory.
We'll show you what is forming.
B2G and SLED sales intelligence. Surface government procurement signals from 100,000+ state, local, and education agencies months before the RFP.