City of DeBary Non-Ad Valorem Fire Assessment Rate Study RFP 17-26
City of DeBary, City of DeBary, FL·City
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- Primary Contact
- Susan Perry
- Contract Term
- 1 year
- Scope Location
- DeBary, FL
- Submission Address
- 16 Colomba Rd., DeBary, Florida 32713
SUMMARY
The City of DeBary is soliciting sealed proposals for a comprehensive Non-Ad Valorem Fire Assessment Rate Study (RFP 17-26). The project is divided into two phases: Phase 1 involves evaluating fire rescue service data, determining full costs of service, analyzing call data, developing at least three apportionment methodologies, and presenting a draft assessment report for Fiscal Year 2027/2028. Phase 2 includes assisting with ordinance development, producing an accurate tax roll, and providing staff training. The contract term is for one year with four optional one-year renewals. Proposals are due by May 11, 2026, at 2:00 PM EST. A question deadline is set for April 22, 2026. Hard-copy delivery of three copies is the only acceptable submission method to the Purchasing Coordinator.
EVALUATION CRITERIA
Responsiveness and completeness (10 points), Qualifications Experience and References (30 points), Response to the Scope of Services (45 points), Proposal Price (15 points)
REQUIRED DELIVERABLES
Draft Assessment Report, Final Assessment Report, Preliminary Assessment Roll Database, Final Assessment Roll, Source Files (Word and Excel), Staff Training Documentation
REQUIRED ATTACHMENTS
Request for Proposal and Contractor Acknowledgement, Exhibit A - Drug-free Workplace Certification, Exhibit B - Debarment Certification, Exhibit C - Byrd Anti-Lobbying Amendment Certification, Exhibit D - Contractor Statutory Compliance Affidavit, Exhibit E - Confidential Information Itemization Log, Certificate of Insurance, Local Business Tax Receipt, IRS Form W-9, Exhibit F - Major Subcontractors, Exhibit G - Evidence of Experience and Financial Status
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of DeBary?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 16 Colomba Rd., DeBary, Florida 32713. For questions, contact Susan Perry.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness and completeness (10 points), Qualifications Experience and References (30 points), Response to the Scope of Services (45 points), Proposal Price (15 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of DeBary?
All active and historical solicitations from City of DeBary are tracked and searchable. As a city agency, City of DeBary regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Request for Proposal and Contractor Acknowledgement, Exhibit A - Drug-free Workplace Certification, Exhibit B - Debarment Certification, Exhibit C - Byrd Anti-Lobbying Amendment Certification, Exhibit. Review the full document from City of DeBary for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of DeBary in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Susan Perry. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: DeBary, FL. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Draft Assessment Report, Final Assessment Report, Preliminary Assessment Roll Database, Final Assessment Roll, Source Files (Word and Excel), Staff Training Documentation. Proposals should clearly address how each deliverable will be met.
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