City of Crestview Athletic & Recreational Facility Concession Services RFP 26-09-15 PR
City of CrestviewCity · Crestview, FL- Due
- Sep 15, 2026
- Deadline passed
- Posted
- Aug 10, 2026
- Contract term
- 3 years
- Primary contact
- Heather Sutton
- (850) 682-1560 ext 246
The 30-second brief
The City of Crestview is soliciting proposals for RFP # 26-09-15 PR to operate and manage food and beverage concessions at designated City athletic facilities. The selected contractor will provide services during City-sponsored leagues, approved tournaments, and other authorized events at locations including Twin Hills Football Stadium, Spanish Trail Fields, and Durell Lee Sports Complex. Responsibilities include staffing, inventory and supply management, menu and pricing administration, financial reporting, equipment management, and facility security. The contract term is for three fiscal years with two optional one-year extensions. Proposals are due by 10:00 A.M. CST on September 15, 2026, at City Hall or electronically via Central Bidding. A mandatory pre-proposal conference may be required if subsequently scheduled via addendum. Evaluation criteria include project approach (35 points), firm qualifications (25 points), and cost proposal (25 points).
Proposed menu and pricing schedule, Copies of required licenses and permits, Monthly sales reports, Monthly percentage-of-sales payment, Inspection reports
Project Approach/Work Plan (35), Firm Qualifications and Experience (25), Cost Proposal (25), Menu Pricing (10), Menu Quality (5), References (5)
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Summary
The City of Crestview is soliciting proposals for RFP # 26-09-15 PR to operate and manage food and beverage concessions at designated City athletic facilities.
The selected contractor will provide services during City-sponsored leagues, approved tournaments, and other authorized events at locations including Twin Hills Football Stadium, Spanish Trail Fields, and Durell Lee Sports Complex. Responsibilities include staffing, inventory and supply management, menu and pricing administration, financial reporting, equipment management, and facility security. The contract term is for three fiscal years with two optional one-year extensions. Proposals are due by 10:00 A.M. CST on September 15, 2026, at City Hall or electronically via Central Bidding. A mandatory pre-proposal conference may be required if subsequently scheduled via addendum. Evaluation criteria include project approach (35 points), firm qualifications (25 points), and cost proposal (25 points).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Proposed menu and pricing schedule
- Copies of required licenses and permits
- Monthly sales reports
- Monthly percentage-of-sales payment
- Inspection reports
REQUIRED ATTACHMENTS
12- Attachment A - Cost Proposal or Budget Form
- Attachment #1 - Public Entity Crimes
- Attachment #2 - Drug Free Workplace
- Attachment #3 - Conflict of Interest Statement
- Attachment #4 - Liability & Indemnification
- Attachment #5 - Addendum Receipt Acknowledgement
- Attachment #6 - Public Access Form
- Attachment #7 - Certification Re: Scrutinized Companies
- Attachment #8 - Subcontractor Participation
- Attachment #9 - References
- Attachment #10 - Statement of No Submittal
- Attachment #11 - MBE Certification
- Submit to
- City Clerk’s Office at Crestview City Hall, 198 North Wilson Street, Crestview, Florida 32536
- Scope location
- Crestview, FL
Questions about this RFP
How do I respond to this RFP from City of Crestview?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Clerk’s Office at Crestview City Hall, 198 North Wilson Street, Crestview, Florida 32536. For questions, contact Heather Sutton.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Crestview in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Heather Sutton at (850) 682-1560 ext 246. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposed menu and pricing schedule, Copies of required licenses and permits, Monthly sales reports, Monthly percentage-of-sales payment, Inspection reports. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Approach/Work Plan (35), Firm Qualifications and Experience (25), Cost Proposal (25), Menu Pricing (10), Menu Quality (5), References (5)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Crestview?
All active and historical solicitations from City of Crestview are tracked and searchable. As a city agency, City of Crestview regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A - Cost Proposal or Budget Form, Attachment #1 - Public Entity Crimes, Attachment #2 - Drug Free Workplace, Attachment #3 - Conflict of Interest Statement, Attachment #4 - Liability & Inde. Review the full document from City of Crestview for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Crestview, FL. Review the full solicitation for detailed scope requirements.