City of Covington 2027 Annual Concert Series RFP #2026-29
City of CovingtonCity · Covington, GA- Due
- Nov 10, 2026
- 3 days left
- Posted
- Oct 30, 2026
- Contract term
- 3 years
- Primary contact
- Kayla Johnson
- (678) 212-6456
The 30-second brief
The City of Covington seeks a qualified nonprofit organization to plan, coordinate, and facilitate its annual concert series consisting of eight performances on the Historic Downtown Square and four large-scale concerts at Legion Field. The selected organization will also assist with the annual Lighting of the Square event, match the City's commitment of $60,000 in sponsorships, handle talent booking, production, equipment, and co-brand all marketing materials. Proposals are due by November 10, 2026, at 10:00 a.m. The initial contract term is for 2027 and may continue for up to three years subject to annual renewals.
Talent booking, Production and equipment coordination, Marketing and co-branding, Monetary investment matching $60, 000
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Summary
The City of Covington seeks a qualified nonprofit organization to plan, coordinate, and facilitate its annual concert series consisting of eight performances on the Historic Downtown Square and four large-scale concerts at Legion Field.
The selected organization will also assist with the annual Lighting of the Square event, match the City's commitment of $60,000 in sponsorships, handle talent booking, production, equipment, and co-brand all marketing materials. Proposals are due by November 10, 2026, at 10:00 a.m. The initial contract term is for 2027 and may continue for up to three years subject to annual renewals.
REQUIRED DELIVERABLES
5- Talent booking
- Production and equipment coordination
- Marketing and co-branding
- Monetary investment matching $60
- 000
REQUIRED ATTACHMENTS
Relevant past experience, proposed schedule for shows, proposed event lineup, event logistics plan for Downtown Square and Legion Field, evidence of comprehensive general liability insurance with limits of at least $1,000,000 per occurrence
- Submit to
- Covington City Hall, 2194 Emory Street NW, Covington, GA 30014 or mailed via USPS to P.O. Box 1527, Covington, GA 30015, Attn: Maranna Gilbert
- Scope location
- Covington, GA
Questions about this RFP
How do I respond to this RFP from City of Covington?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Covington City Hall, 2194 Emory Street NW, Covington, GA 30014 or mailed via USPS to P.O. Box 1527, Covington, GA 30015, Attn: Maranna Gilbert. For questions, contact Kayla Johnson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Covington in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kayla Johnson at (678) 212-6456. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Talent booking, Production and equipment coordination, Marketing and co-branding, Monetary investment matching $60, 000. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Covington?
All active and historical solicitations from City of Covington are tracked and searchable. As a city agency, City of Covington regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Relevant past experience, proposed schedule for shows, proposed event lineup, event logistics plan for Downtown Square and Legion Field, evidence of comprehensive general liability insurance with limi. Review the full document from City of Covington for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Covington, GA. Review the full solicitation for detailed scope requirements.