City of Cortez RFQ for Preferred HVAC Contractor 2025
City of CortezCity · Cortez, CO- Due
- Dec 19, 2025
- Deadline passed
- Posted
- Nov 20, 2025
- Primary contact
- Darby Dettloff
- (970) 565-7320
The 30-second brief
The City of Cortez, Colorado is soliciting Requests for Qualifications (RFQ) from professional HVAC Technicians to establish a Preferred Contractor Agreement for on-call climate control services and technical support at large city facilities. The scope of work includes preventative and corrective maintenance, as well as on-call emergency repairs. Selection criteria include recent experience, capacity to meet city needs, familiarity with city facilities, and hourly service rates. Qualifications must be submitted in a sealed envelope to Darby Dettloff, Interim Facilities Superintendent, at 110 W Progress Circle, Cortez, CO 81321. Submissions are due no later than 3:00 P.M. on Friday, December 19, 2025.
Qualifications Form in a sealed envelope
Recent experience, similar experience, background, capacity, quality of previous projects, familiarity with City facilities, cost per hour
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Summary
The City of Cortez, Colorado is soliciting Requests for Qualifications (RFQ) from professional HVAC Technicians to establish a Preferred Contractor Agreement for on-call climate control services and technical support at large city facilities.
The scope of work includes preventative and corrective maintenance, as well as on-call emergency repairs. Selection criteria include recent experience, capacity to meet city needs, familiarity with city facilities, and hourly service rates. Qualifications must be submitted in a sealed envelope to Darby Dettloff, Interim Facilities Superintendent, at 110 W Progress Circle, Cortez, CO 81321. Submissions are due no later than 3:00 P.M. on Friday, December 19, 2025.
EVALUATION CRITERIA
7- Recent experience
- Similar experience
- Background
- Capacity
- Quality of previous projects
- Familiarity with City facilities
- Cost per hour
REQUIRED DELIVERABLES
Qualifications Form in a sealed envelope
REQUIRED STAFFING
HVAC Technicians
- Submit to
- 110 W Progress Circle, Cortez, CO 81321
- Scope location
- Cortez, CO
Questions about this RFQ
How do I respond to this RFQ from City of Cortez?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 19, 2025. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 110 W Progress Circle, Cortez, CO 81321. For questions, contact Darby Dettloff.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Cortez in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Darby Dettloff at (970) 565-7320. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: HVAC Technicians. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Qualifications Form in a sealed envelope. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Recent experience, similar experience, background, capacity, quality of previous projects, familiarity with City facilities, cost per hour" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Cortez?
All active and historical solicitations from City of Cortez are tracked and searchable. As a city agency, City of Cortez regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Cortez for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cortez, CO. Review the full solicitation for detailed scope requirements.