City of Cooper City Holiday Lighting and Decorations RFP RFP2026-4, 2026 - Memorial Park
City of CooperCity · Cooper City, FL- Due
- Aug 24, 2026
- Deadline passed
- Posted
- Aug 4, 2026
- Contract term
- 3 years
- Primary contact
- Tyrone White
- (954) 434-4300 ext 268
The 30-second brief
The City of Cooper City seeks sealed proposals from qualified firms to provide a turnkey holiday lighting and decoration program for Memorial Park (9001 SW 51st Street) under solicitation RFP2026-4. The scope of work includes furnishing, installing, maintaining, removing, and storing commercial-grade LED holiday lighting and displays, including an artificial holiday tree (minimum 19 ft), natural tree wrapping for approximately 37 trees (palms, oaks, tamarind, mahogany), a walk-through light arch, illuminated holiday displays (Santa, snowmen, reindeer, trains, nutcrackers), illuminated features (gift boxes, light spheres, candy canes, pathway lighting, pole-mounted features), an entrance feature, and photo opportunity areas. Additional optional services cover tree lighting, monument and facility uplighting, wreaths, and holiday light tunnels. The initial contract term is thirty-six (36) months with three (3) one-year renewal options, and an estimated annual budget of $23,500. Proposals are due by August 24, 2026, at 3:00 pm EST, following a non-mandatory pre-proposal meeting on August 12, 2026, and a question deadline of August 14, 2026. Required submissions include technical proposals, price proposals, and various compliance affidavits.
Turnkey holiday lighting and decoration program including 1 artificial holiday tree (min 19 ft), Natural tree wrapping for approx 37 trees, 1 decorative walk-through light arch, Min 6 commercial-grade holiday displays, Illuminated holiday features (gift boxes, Ornament displays, Light spheres, Candy canes, Pathway lighting, Pole-mounted features, Characters), 1 entrance feature, Min 3 photo opportunity areas, Maintenance services, And removal/storage.
Proposer's Experience, Past Performance and Expertise of Firm's Personnel (25 points), Approach, Resources and Methodology Proposed To Deliver The Scope of Services, Including Ability to Adhere to Timeline (30 points), Proposed Design Concepts and Products to Be Used (25 points), Price Proposal (20 points)
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Summary
The City of Cooper City seeks sealed proposals from qualified firms to provide a turnkey holiday lighting and decoration program for Memorial Park (9001 SW 51st Street) under solicitation RFP2026-4.
The scope of work includes furnishing, installing, maintaining, removing, and storing commercial-grade LED holiday lighting and displays, including an artificial holiday tree (minimum 19 ft), natural tree wrapping for approximately 37 trees (palms, oaks, tamarind, mahogany), a walk-through light arch, illuminated holiday displays (Santa, snowmen, reindeer, trains, nutcrackers), illuminated features (gift boxes, light spheres, candy canes, pathway lighting, pole-mounted features), an entrance feature, and photo opportunity areas. Additional optional services cover tree lighting, monument and facility uplighting, wreaths, and holiday light tunnels. The initial contract term is thirty-six (36) months with three (3) one-year renewal options, and an estimated annual budget of $23,500. Proposals are due by August 24, 2026, at 3:00 pm EST, following a non-mandatory pre-proposal meeting on August 12, 2026, and a question deadline of August 14, 2026. Required submissions include technical proposals, price proposals, and various compliance affidavits.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Turnkey holiday lighting and decoration program including 1 artificial holiday tree (min 19 ft), Natural tree wrapping for approx 37 trees, 1 decorative walk-through light arch, Min 6 commercial-grade holiday displays, Illuminated holiday features (gift boxes, Ornament displays, Light spheres, Candy canes, Pathway lighting, Pole-mounted features, Characters), 1 entrance feature, Min 3 photo opportunity areas, Maintenance services, And removal/storage.
REQUIRED ATTACHMENTS
23- Proposal Submittal Form
- Technical Proposal
- ADA Nondiscrimination Statement
- Business Entity Affidavit
- Certification Regarding Debarment
- Contractor Due Diligence Affidavit
- Domestic Partnership Affidavit
- Drug Free Workplace Certificate
- Employee Background Verification Affidavit
- E-Verify Affidavit
- Fair Subcontracting Practices Affidavit
- Florida Division of Corporations Registration
- Foreign Corporation Form
- Foreign Country of Concern Affidavit
- Human Trafficking Affidavit
- Non-Collusion Affidavit
- Non-Conflict of Interest Statement
- Ownership Disclosure Affidavit
- Public Entity Crimes Statement
- Scrutinized Companies Affidavit
- W-9
- Reference Form
- Price Proposal
- Submit to
- https://procurement.opengov.com/portal/coopercity
- Duration
- 36 months
- Scope location
- Cooper City, FL
- Reported agency
- City of Cooper City
Questions about this RFP
How do I respond to this RFP from City of Cooper?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/coopercity. For questions, contact Tyrone White.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Cooper in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tyrone White at (954) 434-4300 ext 268. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Turnkey holiday lighting and decoration program including 1 artificial holiday tree (min 19 ft), Natural tree wrapping for approx 37 trees, 1 decorative walk-through light arch, Min 6 commercial-grade holiday displays, Illuminated holiday features (gift boxes, Ornament displays, Light spheres, Candy. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposer's Experience, Past Performance and Expertise of Firm's Personnel (25 points), Approach, Resources and Methodology Proposed To Deliver The Scope of Services, Including Ability to Adhere to Tim..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Cooper?
All active and historical solicitations from City of Cooper are tracked and searchable. As a city agency, City of Cooper regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Submittal Form, Technical Proposal, ADA Nondiscrimination Statement, Business Entity Affidavit, Certification Regarding Debarment, Contractor Due Diligence Affidavit, Domestic Partnership Aff. Review the full document from City of Cooper for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cooper City, FL. Review the full solicitation for detailed scope requirements.