City of Columbia - 811 Utility Locate Services - RFP004-26-27-KDD (2026)
City of Columbia cityCity · Columbia, SC- Due
- Dec 4, 2026
- 21 days left
- Posted
- Nov 11, 2026
- Contract term
- 0.5 years
- Primary contact
- Kenton D Davis
- (803) 545-3470
The 30-second brief
The City of Columbia is seeking proposals from qualified contractors to assist in managing the city's utility locating program, specifically for underground water transmission/distribution and wastewater collection and trunk/interceptor lines, including service lines and laterals. The contractor will provide a dedicated staff, five days per week during normal operating hours at the Beltline Boulevard Maintenance Facility, and respond to emergency locate requests on a 24/7 basis. The city anticipates an average call volume of approximately 25,000 requests annually, managing SC811 tickets and locating/marking City-owned water and wastewater underground infrastructure. The submission deadline is December 4, 2026. A non-mandatory pre-proposal meeting is scheduled for November 18, 2026, and questions are due by November 20, 2026. Requirements include electronic submittal via IonWave, proof of insurance, business license, and compliance with LBE policies.
Experience, Qualifications, and Technical Competence (25%), Proposed Project Approach, Availability, and Schedule (25%), Price Proposal (25%), Past Performance and References (25%)
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Summary
The City of Columbia is seeking proposals from qualified contractors to assist in managing the city's utility locating program, specifically for underground water transmission/distribution and wastewater collection and trunk/interceptor lines, including service lines and laterals.
The contractor will provide a dedicated staff, five days per week during normal operating hours at the Beltline Boulevard Maintenance Facility, and respond to emergency locate requests on a 24/7 basis. The city anticipates an average call volume of approximately 25,000 requests annually, managing SC811 tickets and locating/marking City-owned water and wastewater underground infrastructure. The submission deadline is December 4, 2026. A non-mandatory pre-proposal meeting is scheduled for November 18, 2026, and questions are due by November 20, 2026. Requirements include electronic submittal via IonWave, proof of insurance, business license, and compliance with LBE policies.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
5- Company Overview and Certification Affidavit
- Business Information Record for Subconsultants/Subcontractors
- References
- Price Proposal/Staff Hourly Rates
- Litigation Claim/History
REQUIRED STAFFING
6- Submit to
- https://columbiasc.ionwave.net
- Duration
- 66 months
- Scope location
- Columbia, SC
- Reported agency
- City of Columbia
Questions about this RFP
How do I respond to this RFP from City of Columbia city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 4, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://columbiasc.ionwave.net. For questions, contact Kenton D Davis.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Columbia city in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kenton D Davis at (803) 545-3470. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Principal, Project Manager, Senior Locater Technician, Locater Technician, GPS/GIS Mapping Technician, Administration. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience, Qualifications, and Technical Competence (25%), Proposed Project Approach, Availability, and Schedule (25%), Price Proposal (25%), Past Performance and References (25%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Columbia city?
All active and historical solicitations from City of Columbia city are tracked and searchable. As a city agency, City of Columbia city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 0.5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company Overview and Certification Affidavit, Business Information Record for Subconsultants/Subcontractors, References, Price Proposal/Staff Hourly Rates, Litigation Claim/History. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Columbia city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Columbia, SC. Review the full solicitation for detailed scope requirements.
