City of Clermont - Generator Maintenance and Repair Services - RFP 27-021 (2026)
City of ClermontCity · Clermont, FL- Due
- Dec 10, 2026
- 29 days left
- Posted
- Nov 5, 2026
- Contract term
- 3 years
- Primary contact
- Ramsey Jimenez
- (352) 241-7353
The 30-second brief
The City of Clermont is seeking proposals for comprehensive preventive maintenance, inspections, testing, emergency response, and as-needed repair services for all City-owned and operated generators. These generators provide critical backup electrical power for lift stations, water well sites, police and fire stations, and other municipal facilities across Clermont, Florida. Services include annual full maintenance, preventive maintenance inspections, coolant flushing, belt replacement, load bank analysis, fuel testing, and oil analysis. The initial contract term is thirty-six (36) months with three (3) optional twelve (12) month renewal periods. Proposals are due by December 10, 2026, at 2:00 pm, with a questions deadline of December 2, 2026.
Full Maintenance Service, Preventive Maintenance Inspection (PMI), Coolant flushing, Belt replacement, Load bank analysis, Fuel testing, Oil analysis, Emergency service calls, Repair parts markup
Company Background and Experience (25), Maintenance Methodology and Approach (20), Personnel Qualifications and Technical Capability (15), Emergency Response Capability (15), Cost Proposal (15), References and Past Performance (10), Business Location (5)
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Summary
The City of Clermont is seeking proposals for comprehensive preventive maintenance, inspections, testing, emergency response, and as-needed repair services for all City-owned and operated generators.
These generators provide critical backup electrical power for lift stations, water well sites, police and fire stations, and other municipal facilities across Clermont, Florida. Services include annual full maintenance, preventive maintenance inspections, coolant flushing, belt replacement, load bank analysis, fuel testing, and oil analysis. The initial contract term is thirty-six (36) months with three (3) optional twelve (12) month renewal periods. Proposals are due by December 10, 2026, at 2:00 pm, with a questions deadline of December 2, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
9- Full Maintenance Service
- Preventive Maintenance Inspection (PMI)
- Coolant flushing
- Belt replacement
- Load bank analysis
- Fuel testing
- Oil analysis
- Emergency service calls
- Repair parts markup
REQUIRED ATTACHMENTS
8- Vendor Information form
- W-9
- State of Florida Department of State Certificate of Status
- Conflict of Interest Disclosure
- Drug-Free Workplace certification
- Non-Collusion Statement
- Supplemental Questionnaire
- Certificate of insurance
REQUIRED STAFFING
5- Submit to
- https://procurement.opengov.com/portal/clermontfl
- Duration
- 36 months
- Scope location
- Clermont, FL
Questions about this RFP
How do I respond to this RFP from City of Clermont?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/clermontfl. For questions, contact Ramsey Jimenez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Clermont in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ramsey Jimenez at (352) 241-7353. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Service Rate Per Hour During Work Hours, Service Rate Per Hour After Work Hours, Service Rate Per Hour Weekends / Holidays, Emergency Service Call After Work Hours, Emergency Service Call Weekends / Holidays. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Full Maintenance Service, Preventive Maintenance Inspection (PMI), Coolant flushing, Belt replacement, Load bank analysis, Fuel testing, Oil analysis, Emergency service calls, Repair parts markup. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Company Background and Experience (25), Maintenance Methodology and Approach (20), Personnel Qualifications and Technical Capability (15), Emergency Response Capability (15), Cost Proposal (15), Refer..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Clermont?
All active and historical solicitations from City of Clermont are tracked and searchable. As a city agency, City of Clermont regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Information form, W-9, State of Florida Department of State Certificate of Status, Conflict of Interest Disclosure, Drug-Free Workplace certification, Non-Collusion Statement, Supplemental Ques. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Clermont for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clermont, FL. Review the full solicitation for detailed scope requirements.