City of Clearwater - Third Party Commissioning Services - RFP 05-27 (2026)
City of ClearwaterCity · Clearwater, FL- Due
- Dec 8, 2026
- 32 days left
- Posted
- Oct 30, 2026
- Contract term
- 5 years
- Primary contact
- Lori Vogel
- (727) 444-8524
The 30-second brief
The City of Clearwater is seeking sealed proposals for independent third-party commissioning services for capital projects undertaken by Public Works and other City departments as needed. The scope covers support from procurement and design through submittals, construction, startup, functional testing, training, final commissioning, seasonal testing, and warranty reviews across systems including HVAC and mechanical, building automation, electrical, water and wastewater, plumbing, integrated systems, and building enclosure. Services will be issued on an as-needed, task-order basis with a potential five-year contract term. The submission deadline is December 8, 2026, at 10:00 am, with a notice of interest deadline of November 28, 2026. Required insurance includes commercial general liability, auto liability, professional liability, and workers' compensation.
Owner's Project Requirements, Commissioning Plan, Commissioning Specifications, Review Memoranda, Issue Log, Checklists and Test Procedures, Site and Training Reports, Final Report and Archive
Firm Qualification and Experience (25%), Proposed Personnel Qualifications and Experience (30%), Project Understanding, Approach and Work Product Quality (20%), References (10%), Cost of Services (15%)
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Summary
The City of Clearwater is seeking sealed proposals for independent third-party commissioning services for capital projects undertaken by Public Works and other City departments as needed.
The scope covers support from procurement and design through submittals, construction, startup, functional testing, training, final commissioning, seasonal testing, and warranty reviews across systems including HVAC and mechanical, building automation, electrical, water and wastewater, plumbing, integrated systems, and building enclosure. Services will be issued on an as-needed, task-order basis with a potential five-year contract term. The submission deadline is December 8, 2026, at 10:00 am, with a notice of interest deadline of November 28, 2026. Required insurance includes commercial general liability, auto liability, professional liability, and workers' compensation.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Owner's Project Requirements
- Commissioning Plan
- Commissioning Specifications
- Review Memoranda
- Issue Log
- Checklists and Test Procedures
- Site and Training Reports
- Final Report and Archive
REQUIRED ATTACHMENTS
3- Scrutinized Companies form(s)
- Compliance with Anti-Human Trafficking Laws Form
- W-9 form
REQUIRED STAFFING
10- Submit to
- https://procurement.opengov.com/portal/myclearwater/projects/320033
- Scope location
- Clearwater, FL
Questions about this RFP
How do I respond to this RFP from City of Clearwater?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/myclearwater/projects/320033. For questions, contact Lori Vogel.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Clearwater in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lori Vogel at (727) 444-8524. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Commissioning Principal, Commissioning Project Manager, Senior Mechanical Commissioning Engineer, Senior Electrical Commissioning Engineer, Control and Integration Specialist, Water/Wastewater Process Specialist, Building Enclosure Specialist, Commissioning Engineer / Specialist, Commissioning Techn. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Owner's Project Requirements, Commissioning Plan, Commissioning Specifications, Review Memoranda, Issue Log, Checklists and Test Procedures, Site and Training Reports, Final Report and Archive. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm Qualification and Experience (25%), Proposed Personnel Qualifications and Experience (30%), Project Understanding, Approach and Work Product Quality (20%), References (10%), Cost of Services (15%..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Clearwater?
All active and historical solicitations from City of Clearwater are tracked and searchable. As a city agency, City of Clearwater regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 8, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Scrutinized Companies form(s), Compliance with Anti-Human Trafficking Laws Form, W-9 form. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Clearwater for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clearwater, FL. Review the full solicitation for detailed scope requirements.