City of Clearwater - Athletic Field Sod Material & Installation - ITB 01-27 (2026)
City of ClearwaterCity · Clearwater, FL- Due
- Nov 20, 2026
- 23 days left
- Posted
- Oct 21, 2026
- Contract term
- 1 year
- Primary contact
- Kelly Rogers
- (727) 444-8527
The 30-second brief
The City of Clearwater's Park & Recreation Department seeks to establish an as-needed term contract(s) for athletic field sod material and installation services. The work includes supplying and installing turf sod such as Latitude 36 Bermuda, Tifway 419 Bermuda, Bimini Bermuda, Celebration Bermuda, and TifTuf Bermuda, along with site preparation, grading, removal of existing vegetation and sod, rolling, watering coordination, and debris management. Services will be ordered on an as-needed basis for city facilities and athletic fields in Clearwater, Florida. The submission deadline is November 20, 2026, at 10:00 am local time, with a question submission deadline of November 10, 2026. Bids must be submitted electronically through the City's e-Procurement Portal.
Latitude 36 Bermuda sod, Tifway 419 Bermuda sod, Bimini Bermuda sod, Celebration Bermuda sod, TifTuf Bermuda sod, Finish Grade and Sod Installation, Existing Vegetation Removal, Grading, And Sod Installation, Delivery Only
Responsiveness, responsibility, price
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Summary
The City of Clearwater's Park & Recreation Department seeks to establish an as-needed term contract(s) for athletic field sod material and installation services.
The work includes supplying and installing turf sod such as Latitude 36 Bermuda, Tifway 419 Bermuda, Bimini Bermuda, Celebration Bermuda, and TifTuf Bermuda, along with site preparation, grading, removal of existing vegetation and sod, rolling, watering coordination, and debris management. Services will be ordered on an as-needed basis for city facilities and athletic fields in Clearwater, Florida. The submission deadline is November 20, 2026, at 10:00 am local time, with a question submission deadline of November 10, 2026. Bids must be submitted electronically through the City's e-Procurement Portal.
EVALUATION CRITERIA
3- Responsiveness
- Responsibility
- Price
REQUIRED DELIVERABLES
10- Latitude 36 Bermuda sod
- Tifway 419 Bermuda sod
- Bimini Bermuda sod
- Celebration Bermuda sod
- TifTuf Bermuda sod
- Finish Grade and Sod Installation
- Existing Vegetation Removal
- Grading
- Sod Installation
- Delivery Only
REQUIRED ATTACHMENTS
13- REFERENCES.pdf
- SCRUTINIZED_COMPANIES_AND_B
- Compliance_with_787.06_form
- W-9 form
- Exceptions
- Additional materials
- Vendor certification
- E-Verify system certification
- Certification regarding diversity
- Equity
- Inclusion
- Warranty information
- Applicable licenses
- Submit to
- https://procurement.opengov.com/portal/myclearwater/projects/318281
- Duration
- 36 months
- Scope location
- Clearwater, FL
Questions about this IFB
How do I respond to this IFB from City of Clearwater?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/myclearwater/projects/318281. For questions, contact Kelly Rogers.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Clearwater in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kelly Rogers at (727) 444-8527. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Latitude 36 Bermuda sod, Tifway 419 Bermuda sod, Bimini Bermuda sod, Celebration Bermuda sod, TifTuf Bermuda sod, Finish Grade and Sod Installation, Existing Vegetation Removal, Grading, And Sod Installation, Delivery Only. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness, responsibility, price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Clearwater?
All active and historical solicitations from City of Clearwater are tracked and searchable. As a city agency, City of Clearwater regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 20, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: REFERENCES.pdf, SCRUTINIZED_COMPANIES_AND_B..., Compliance_with_787.06_form..., W-9 form, exceptions, additional materials, vendor certification, E-Verify system certification, certification regarding. Review the full document from City of Clearwater for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clearwater, FL. Review the full solicitation for detailed scope requirements.