City of Chesapeake - Ice and Refrigerated Storage for Emergency Events - 27-048-4342 (2026)
City of ChesapeakeCity · Chesapeake, VA- Due
- Oct 16, 2026
- Deadline passed
- Posted
- Sep 30, 2026
- Contract term
- 1 year
- Primary contact
- Doug Crowson
- (757) 685-5667
The 30-second brief
The City of Chesapeake Department of Emergency Management is seeking bids for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract to provide ice and refrigerated storage during emergencies and major disasters. Required goods and services include bulk delivery of 10-pound bags of ice, refrigerated storage trucks with operators, and refrigerated storage trailers without operators for public safety and disaster response. The contract term is one year with two optional one-year renewals. Quotes are due by October 16, 2026, at 2:00 PM, with questions due by October 8, 2026. Submissions must be uploaded electronically via the City's OpenGov E-Procurement portal.
Bagged Ice - 10 Lb. Bags (10, 000 EA); One (1) Refrigerated Storage Truck with Operator (1 DAY); One (1) Refrigerated Storage Trailer without Operator (1 DAY)
Lowest responsive and responsible bidder
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Summary
The City of Chesapeake Department of Emergency Management is seeking bids for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract to provide ice and refrigerated storage during emergencies and major disasters.
Required goods and services include bulk delivery of 10-pound bags of ice, refrigerated storage trucks with operators, and refrigerated storage trailers without operators for public safety and disaster response. The contract term is one year with two optional one-year renewals. Quotes are due by October 16, 2026, at 2:00 PM, with questions due by October 8, 2026. Submissions must be uploaded electronically via the City's OpenGov E-Procurement portal.
EVALUATION CRITERIA
Lowest responsive and responsible bidder
REQUIRED DELIVERABLES
Bagged Ice - 10 Lb. Bags (10, 000 EA); One (1) Refrigerated Storage Truck with Operator (1 DAY); One (1) Refrigerated Storage Trailer without Operator (1 DAY)
REQUIRED ATTACHMENTS
5- Required Signature Page - Attachment A
- Reference_Form_April_2026.pdf (Attachment B)
- Certification of Compliance with Immigration Laws and Regulations
- Virginia State Corporation Commission (SCC) Registration Information
- Litigation Disclosure Form
- Submit to
- https://procurement.opengov.com/portal/cityofchesapeakeva/projects/306514
- Duration
- 12 months
- Scope location
- Chesapeake, VA
Questions about this QUOTE
How do I respond to this Quote from City of Chesapeake?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/cityofchesapeakeva/projects/306514. For questions, contact Doug Crowson.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including City of Chesapeake in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Doug Crowson at (757) 685-5667. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bagged Ice - 10 Lb. Bags (10, 000 EA); One (1) Refrigerated Storage Truck with Operator (1 DAY); One (1) Refrigerated Storage Trailer without Operator (1 DAY). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Chesapeake?
All active and historical solicitations from City of Chesapeake are tracked and searchable. As a city agency, City of Chesapeake regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Required Signature Page - Attachment A, Reference_Form_April_2026.pdf (Attachment B), Certification of Compliance with Immigration Laws and Regulations, Virginia State Corporation Commission (SCC) Reg. Review the full document from City of Chesapeake for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Chesapeake, VA. Review the full solicitation for detailed scope requirements.