City of Chelan - Lake Chelan Golf Course Operation and Maintenance Services - RFP 2026
City of ChelanCity · Chelan, WA- Due
- Sep 18, 2026
- Deadline passed
- Posted
- Aug 18, 2026
- Contract term
- 5 years
- Primary contact
- Audrey Cooper
- (509) 682-8039
The 30-second brief
The City of Chelan is soliciting proposals from experienced municipal golf course operators to provide operation and maintenance services for the municipal Lake Chelan Golf Course located at 701 W Golf Course Drive, Chelan, WA. The scope of work encompasses managing and operating the pro shop, driving range, and 18-hole golf course grounds, including green fee collection, tee-time scheduling, cart rentals, instructional programs, and course maintenance. The proposed agreement will be a management contract with an initial term of up to 5 years, plus renewal options; food and beverage operations are excluded. Proposals are due by September 18, 2026, at 12:00 PM PST. Evaluation criteria include qualifications and experience, operations and maintenance management plan, financial sustainability and fee proposal, guiding principles alignment, and references.
Operation and maintenance of municipal golf course including pro shop, Driving range, And golf course grounds
Qualifications & Experience (20), Operations, Maintenance & Management Plan (25), Financial Sustainability & Fee Proposal (25), Guiding Principles Alignment (10), References & Past Performance (10)
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Summary
The City of Chelan is soliciting proposals from experienced municipal golf course operators to provide operation and maintenance services for the municipal Lake Chelan Golf Course located at 701 W Golf Course Drive, Chelan, WA. The scope of work encompasses managing and operating the pro shop, driving range, and 18-hole golf course grounds, including green fee collection, tee-time scheduling, cart rentals, instructional programs, and course maintenance.
The proposed agreement will be a management contract with an initial term of up to 5 years, plus renewal options; food and beverage operations are excluded. Proposals are due by September 18, 2026, at 12:00 PM PST. Evaluation criteria include qualifications and experience, operations and maintenance management plan, financial sustainability and fee proposal, guiding principles alignment, and references.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
3- Operation and maintenance of municipal golf course including pro shop
- Driving range
- Golf course grounds
REQUIRED ATTACHMENTS
13- Cover Letter
- Table of Contents
- Executive Summary
- Proposer's General Background and Qualifications
- Course Management and Operation Plan
- Golf Course Maintenance Plan
- List of memberships and certifications including PGA class
- Marketing Plan
- Transition plan and schedules
- 5-Year Pro Forma
- Fees
- References
- Example Reports
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Chelan, WA
Questions about this RFP
How do I respond to this RFP from City of Chelan?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Audrey Cooper.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Chelan in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Audrey Cooper at (509) 682-8039. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Operation and maintenance of municipal golf course including pro shop, Driving range, And golf course grounds. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications & Experience (20), Operations, Maintenance & Management Plan (25), Financial Sustainability & Fee Proposal (25), Guiding Principles Alignment (10), References & Past Performance (10)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Chelan?
All active and historical solicitations from City of Chelan are tracked and searchable. As a city agency, City of Chelan regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Table of Contents, Executive Summary, Proposer's General Background and Qualifications, Course Management and Operation Plan, Golf Course Maintenance Plan, List of memberships and certif. Review the full document from City of Chelan for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Chelan, WA. Review the full solicitation for detailed scope requirements.