City of Charlottesville - Community Engagement Services - RFP 27-43 (2026)
City of CharlottesvilleCity · Charlottesville, VA- Due
- Nov 13, 2026
- 11 days left
- Posted
- Oct 20, 2026
- Contract term
- 2 years
- Primary contact
- Tori Kanellopoulos
- (434) 282-3920
The 30-second brief
The City of Charlottesville Neighborhood Development Services (NDS) Department is seeking proposals for community engagement, facilitation, communications, data visualization, and related services for multiple City projects on an as-needed basis, including the Citywide Mobility Plan, Comprehensive Plan 5-Year Review, Affordable Housing Plan, and historic district design guidelines. The successful consultant will provide expert public engagement strategy, develop public engagement and communication plans using the IAP2 Spectrum of Public Participation, design and facilitate workshops, open houses, surveys, and stakeholder interviews, analyze community input, and support advisory committees. The initial contract term is two years with up to three additional one-year renewal options. Proposals are due by November 13, 2026, at 2:00 pm, and must be submitted electronically through the City's OpenGov Procurement portal.
Community Engagement Approach (40%), Qualifications and Experience (30%), Specific Plans or Methodology (25%), Proposed Price and Payment Terms (5%)
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Summary
The City of Charlottesville Neighborhood Development Services (NDS) Department is seeking proposals for community engagement, facilitation, communications, data visualization, and related services for multiple City projects on an as-needed basis, including the Citywide Mobility Plan, Comprehensive Plan 5-Year Review, Affordable Housing Plan, and historic district design guidelines.
The successful consultant will provide expert public engagement strategy, develop public engagement and communication plans using the IAP2 Spectrum of Public Participation, design and facilitate workshops, open houses, surveys, and stakeholder interviews, analyze community input, and support advisory committees. The initial contract term is two years with up to three additional one-year renewal options. Proposals are due by November 13, 2026, at 2:00 pm, and must be submitted electronically through the City's OpenGov Procurement portal.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
Proprietary or Confidential Information Identification, Certification of No Collusion
- Submit to
- https://procurement.opengov.com/portal/charlottesville
- Duration
- 60 months
- Scope location
- Charlottesville, VA
Questions about this RFP
How do I respond to this RFP from City of Charlottesville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 13, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/charlottesville. For questions, contact Tori Kanellopoulos.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Charlottesville in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tori Kanellopoulos at (434) 282-3920. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Community Engagement Approach (40%), Qualifications and Experience (30%), Specific Plans or Methodology (25%), Proposed Price and Payment Terms (5%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Charlottesville?
All active and historical solicitations from City of Charlottesville are tracked and searchable. As a city agency, City of Charlottesville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 13, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proprietary or Confidential Information Identification, Certification of No Collusion. Review the full document from City of Charlottesville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Charlottesville, VA. Review the full solicitation for detailed scope requirements.