City of Charlotte Program Administrator for Housing Prioritization and Local Preference Program RFP 2026
City of CharlotteCity · Charlotte, NC- Due
- Apr 24, 2026
- Deadline passed
- Posted
- Mar 20, 2026
- Contract term
- 1 year
- Primary contact
- Michael Englehart
The 30-second brief
The City of Charlotte seeks a program administrator to manage a centralized system connecting housing units in city-supported developments with eligible households. The scope includes technology platform development, eligibility verification, and compliance monitoring for an initial one-year term.
Program Implementation Plan, Technology Platform Deployment, Training Materials and Sessions, Monthly Activity Reports, Program Data Management, Program Compliance Monitoring, Referral Documentation, Annual Program Review
Relevant Program Experience, Technology and System Capacity, Experience Serving Vulnerable Populations, Program Management and Coordination Experience, Implementation Approach and Timeline, Staffing and Organizational Capacity, Data Management and Reporting Capacity, Cost Effectiveness
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Summary
The City of Charlotte seeks a program administrator to manage a centralized system connecting housing units in city-supported developments with eligible households. The scope includes technology platform development, eligibility verification, and compliance monitoring for an initial one-year term.
EVALUATION CRITERIA
8- Relevant Program Experience
- Technology and System Capacity
- Experience Serving Vulnerable Populations
- Program Management and Coordination Experience
- Implementation Approach and Timeline
- Staffing and Organizational Capacity
- Data Management and Reporting Capacity
- Cost Effectiveness
REQUIRED DELIVERABLES
8- Program Implementation Plan
- Technology Platform Deployment
- Training Materials and Sessions
- Monthly Activity Reports
- Program Data Management
- Program Compliance Monitoring
- Referral Documentation
- Annual Program Review
REQUIRED ATTACHMENTS
6- Form 1 – Execution of Proposal
- Form 2 – Commercial Non-Discrimination Certification
- Form 3 – Staffing
- Form 4 – Budget Breakdown
- Form 990
- Respondent Audit / Financial Statements
REQUIRED STAFFING
4- Submit to
- [email protected]
- Scope location
- Charlotte, NC
Questions about this RFP
How do I respond to this RFP from City of Charlotte?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Michael Englehart.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Charlotte in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michael Englehart. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Program Manager, system operations staff, referral management staff, data reporting staff. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Program Implementation Plan, Technology Platform Deployment, Training Materials and Sessions, Monthly Activity Reports, Program Data Management, Program Compliance Monitoring, Referral Documentation, Annual Program Review. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant Program Experience, Technology and System Capacity, Experience Serving Vulnerable Populations, Program Management and Coordination Experience, Implementation Approach and Timeline, Staffing a..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Charlotte?
All active and historical solicitations from City of Charlotte are tracked and searchable. As a city agency, City of Charlotte regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form 1 – Execution of Proposal, Form 2 – Commercial Non-Discrimination Certification, Form 3 – Staffing, Form 4 – Budget Breakdown, Form 990, Respondent Audit / Financial Statements. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Charlotte for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Charlotte, NC. Review the full solicitation for detailed scope requirements.