City of Charlevoix RFQ 2026 - Update Airport Master Plan/Airport Layout Plan
City of CharlevoixCity · Charlevoix, MI- Due
- Jan 5, 2026
- Deadline passed
- Posted
- Dec 3, 2025
- Primary contact
- Rob Scholey
- (231) 547-3605
The 30-second brief
The City of Charlevoix is soliciting Statements of Qualifications (SOQ) from consultant firms to assist in updating its Airport Master Plan, Airport Layout Plan (ALP), and Narrative Report. The procurement follows a Quality Based Selection process. Scope includes aviation planning, overall project coordination, and land acquisition consultant services for maintaining easements for approaches. Firms must demonstrate familiarity with FAA and State regulations and provide at least three airport references within Michigan. Projects are anticipated to begin in 2026, potentially spanning several years with funding from FAA, State of Michigan, and local sources. Submissions are due in triplicate to the City Clerk by January 5, 2026.
Statement of Qualifications (SOQ) in triplicate, Fee or costs, Airport references
Familiarity and understanding of airport needs, corporate history and background in aviation consulting, demonstrated aviation experience and project coordination, knowledge of FAA and State regulations, success of recent projects
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Summary
The City of Charlevoix is soliciting Statements of Qualifications (SOQ) from consultant firms to assist in updating its Airport Master Plan, Airport Layout Plan (ALP), and Narrative Report.
The procurement follows a Quality Based Selection process. Scope includes aviation planning, overall project coordination, and land acquisition consultant services for maintaining easements for approaches. Firms must demonstrate familiarity with FAA and State regulations and provide at least three airport references within Michigan. Projects are anticipated to begin in 2026, potentially spanning several years with funding from FAA, State of Michigan, and local sources. Submissions are due in triplicate to the City Clerk by January 5, 2026.
EVALUATION CRITERIA
5- Familiarity and understanding of airport needs
- Corporate history and background in aviation consulting
- Demonstrated aviation experience and project coordination
- Knowledge of FAA and State regulations
- Success of recent projects
REQUIRED DELIVERABLES
3- Statement of Qualifications (SOQ) in triplicate
- Fee or costs
- Airport references
- Submit to
- City Clerk, Sarah Dvoracek, 210 State St. Charlevoix, MI 49720
- Scope location
- Charlevoix, MI
Questions about this RFQ
How do I respond to this RFQ from City of Charlevoix?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: City Clerk, Sarah Dvoracek, 210 State St. Charlevoix, MI 49720. For questions, contact Rob Scholey.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Charlevoix in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rob Scholey at (231) 547-3605. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Statement of Qualifications (SOQ) in triplicate, Fee or costs, Airport references. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Familiarity and understanding of airport needs, corporate history and background in aviation consulting, demonstrated aviation experience and project coordination, knowledge of FAA and State regulatio..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Charlevoix?
All active and historical solicitations from City of Charlevoix are tracked and searchable. As a city agency, City of Charlevoix regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Charlevoix for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Charlevoix, MI. Review the full solicitation for detailed scope requirements.