City of Charlevoix 2026 Fall Tree Planting RFQ - Annual Tree Planting and Composting Facility Screen
City of CharlevoixCity · Charlevoix, MI- Due
- Oct 8, 2026
- Deadline passed
- Posted
- Sep 25, 2026
- Primary contact
- Pat Elliott
- (231) 547-3276
The 30-second brief
The City of Charlevoix is seeking bids for its 2026 fall tree-planting program and a tree screen for the new composting facility berm. The project involves planting a total of 22 shade and ornamental trees including horse chestnut, kousa dogwood, red point maple, crimson maple, sugar maple, Kentucky coffeetree, white oak, sycamore, American hophornbeam, and serviceberry or hackberry (2.5 to 3 inches in caliper). Additionally, the project requests pricing for 60 evergreen trees (4 to 6 feet in height) for the composting facility screen. Work includes excavation, topsoil placement, staking, fertilizing, mulching, and two-week inspection periods. Sealed proposals are due by 11:00 am on October 8, 2026.
1 Horse Chestnut, 1 Kousa Dogwood (single stem), 6 Red Point Maple, 1 Crimson Maple, 2 Sugar Maple, 1 Kentucky Coffeetree, 1 White Oak, 7 Sycamore, 1 American Hophornbeam, 1 Serviceberry or hackberry, 60 evergreen trees (4 to 6 feet in height) for composting facility screen
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Summary
The City of Charlevoix is seeking bids for its 2026 fall tree-planting program and a tree screen for the new composting facility berm.
The project involves planting a total of 22 shade and ornamental trees including horse chestnut, kousa dogwood, red point maple, crimson maple, sugar maple, Kentucky coffeetree, white oak, sycamore, American hophornbeam, and serviceberry or hackberry (2.5 to 3 inches in caliper). Additionally, the project requests pricing for 60 evergreen trees (4 to 6 feet in height) for the composting facility screen. Work includes excavation, topsoil placement, staking, fertilizing, mulching, and two-week inspection periods. Sealed proposals are due by 11:00 am on October 8, 2026.
REQUIRED DELIVERABLES
1 Horse Chestnut, 1 Kousa Dogwood (single stem), 6 Red Point Maple, 1 Crimson Maple, 2 Sugar Maple, 1 Kentucky Coffeetree, 1 White Oak, 7 Sycamore, 1 American Hophornbeam, 1 Serviceberry or hackberry, 60 evergreen trees (4 to 6 feet in height) for composting facility screen
- Submit to
- Office of the City Clerk, 210 State Street, Charlevoix, MI 49720
- Scope location
- Charlevoix, MI
Questions about this RFQ
How do I respond to this RFQ from City of Charlevoix?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: Office of the City Clerk, 210 State Street, Charlevoix, MI 49720. For questions, contact Pat Elliott.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Charlevoix in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Pat Elliott at (231) 547-3276. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 1 Horse Chestnut, 1 Kousa Dogwood (single stem), 6 Red Point Maple, 1 Crimson Maple, 2 Sugar Maple, 1 Kentucky Coffeetree, 1 White Oak, 7 Sycamore, 1 American Hophornbeam, 1 Serviceberry or hackberry, 60 evergreen trees (4 to 6 feet in height) for composting facility screen. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Charlevoix?
All active and historical solicitations from City of Charlevoix are tracked and searchable. As a city agency, City of Charlevoix regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Charlevoix for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Charlevoix, MI. Review the full solicitation for detailed scope requirements.