City of Charleston - Production Labor Provider Services for Charleston Coliseum & Convention Center - 2026-104
City of CharlestonCity · Charleston, WV- Due
- Oct 29, 2026
- Deadline passed
- Posted
- Sep 22, 2026
- Contract term
- 4 years
- Primary contact
- Rodney Burdette
The 30-second brief
The Charleston Coliseum & Convention Center / Municipal Auditorium Board is soliciting proposals from qualified Production Labor Providers (PLP) to supply stagehands, riggers, forklift and boom lift operators, follow spot operators, audio and lighting console operators, camera operators, carpet layers, and truck loaders on an as-needed basis for various events held at the Charleston Coliseum, Charleston Convention Center, and Charleston Theater in Charleston, West Virginia. The contract term covers February 1, 2027 through December 31, 2030. Proposals are due by October 29, 2026, at 1:00 PM (EDT). Written questions are due by October 16, 2026, at 1:00 PM (EDT). Evaluation criteria include Business Organization, Credentials & Experience (25 pts), Key Personnel & Staffing (25 pts), References (15 pts), Proposed Approach & Communication (10 pts), and Proposed Rates (25 pts).
Stagehands, Ground and climbing riggers, Truck loaders, Forklift and boom lift operators, Follow spot operators, Audio console operators, Lighting console operators, Camera operators, Carpet layers, Set assembly and dismantle technicians
Business Organization, Credentials & Experience (25), Key Personnel & Staffing (25), References (15), Proposed Approach & Communication (10), Proposed Rates (25)
Hear what Charleston plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The Charleston Coliseum & Convention Center / Municipal Auditorium Board is soliciting proposals from qualified Production Labor Providers (PLP) to supply stagehands, riggers, forklift and boom lift operators, follow spot operators, audio and lighting console operators, camera operators, carpet layers, and truck loaders on an as-needed basis for various events held at the Charleston Coliseum, Charleston Convention Center, and Charleston Theater in Charleston, West Virginia.
The contract term covers February 1, 2027 through December 31, 2030. Proposals are due by October 29, 2026, at 1:00 PM (EDT). Written questions are due by October 16, 2026, at 1:00 PM (EDT). Evaluation criteria include Business Organization, Credentials & Experience (25 pts), Key Personnel & Staffing (25 pts), References (15 pts), Proposed Approach & Communication (10 pts), and Proposed Rates (25 pts).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
10- Stagehands
- Ground and climbing riggers
- Truck loaders
- Forklift and boom lift operators
- Follow spot operators
- Audio console operators
- Lighting console operators
- Camera operators
- Carpet layers
- Set assembly and dismantle technicians
REQUIRED STAFFING
13- Submit to
- [email protected]
- Scope location
- Charleston, WV
Questions about this RFP
How do I respond to this RFP from City of Charleston?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected]. For questions, contact Rodney Burdette.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Charleston in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rodney Burdette. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Supervisor, Assistant Supervisor, Technical Head, Stagehand / Hand, Truck Loader, Forklift / Boom Lift Operator, Climbing Rigger, Ground Rigger, Follow Spot Operator, Audio Console Operator, Lighting Console Operator, Camera Operator, Carpet Layer / Set Assembly. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Stagehands, Ground and climbing riggers, Truck loaders, Forklift and boom lift operators, Follow spot operators, Audio console operators, Lighting console operators, Camera operators, Carpet layers, Set assembly and dismantle technicians. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Business Organization, Credentials & Experience (25), Key Personnel & Staffing (25), References (15), Proposed Approach & Communication (10), Proposed Rates (25)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Charleston?
All active and historical solicitations from City of Charleston are tracked and searchable. As a city agency, City of Charleston regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Charleston for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Charleston, WV. Review the full solicitation for detailed scope requirements.