City of Champaign - Summer Concert Series Event Planner - RFP - 2026
Town of ChampaignCity · Champaign, IL- Due
- Feb 19, 2026
- Deadline passed
- Posted
- Jan 30, 2026
- Primary contact
- Derrick Braun
- (217) 403-8807
The 30-second brief
The City of Champaign is seeking a qualified vendor to produce and manage the outdoor concert series known as The Beat on Market Street. The selected vendor will oversee event production elements including talent buying, artist selection, vendor coordination, staffing, security, artist hospitality, crowd engagement, AV production, and comprehensive event management. The program consists of a minimum of four independent events during June, July, August, and September 2026 at the Market Street Entertainment District, spanning approximately 17,000 sq ft with a capacity of 1,000. Proposals are due by February 19, 2026, with questions due by February 12, 2026. Evaluation criteria emphasize the sample event series plan, relevant experience, financial soundness, staff experience, references, and local staff utilization.
Sample Event Series Plan (30%), Extent of relevant experience and qualifications (20%), Financial soundness of the proposal (20%), Experience level of staff and subcontractors (15%), Quality of responses from references (10%), Use of local staff and local subcontractors (5%)
Hear what Champaign plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The City of Champaign is seeking a qualified vendor to produce and manage the outdoor concert series known as The Beat on Market Street.
The selected vendor will oversee event production elements including talent buying, artist selection, vendor coordination, staffing, security, artist hospitality, crowd engagement, AV production, and comprehensive event management. The program consists of a minimum of four independent events during June, July, August, and September 2026 at the Market Street Entertainment District, spanning approximately 17,000 sq ft with a capacity of 1,000. Proposals are due by February 19, 2026, with questions due by February 12, 2026. Evaluation criteria emphasize the sample event series plan, relevant experience, financial soundness, staff experience, references, and local staff utilization.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
8- Portfolio
- References
- Staff and subcontractor roster
- Sample event series plan
- Disclosure Affidavit
- Affirmative Action Forms
- Dual Representation Affidavit
- CDAP Form
- Submit to
- https://procurement.opengov.com/portal/cityofchampaign
- Scope location
- Champaign, IL
- Reported agency
- City of Champaign
Questions about this RFP
How do I respond to this RFP from Town of Champaign?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 19, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/cityofchampaign. For questions, contact Derrick Braun.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Champaign in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Derrick Braun at (217) 403-8807. Questions and answers are typically shared with all prospective bidders.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Sample Event Series Plan (30%), Extent of relevant experience and qualifications (20%), Financial soundness of the proposal (20%), Experience level of staff and subcontractors (15%), Quality of respon..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Champaign?
All active and historical solicitations from Town of Champaign are tracked and searchable. As a city agency, Town of Champaign regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Portfolio, References, Staff and subcontractor roster, Sample event series plan, Disclosure Affidavit, Affirmative Action Forms, Dual Representation Affidavit, CDAP Form. Review the full document from Town of Champaign for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Champaign, IL. Review the full solicitation for detailed scope requirements.