City of Champaign - Purchase and Installation of Vehicle AVL/GPS Units and Related Software (RFP Re-Issue), 2026 - RFP #252623
Town of ChampaignCity · Champaign, IL- Due
- Mar 13, 2026
- Deadline passed
- Posted
- Jan 16, 2026
- Contract term
- 3 years
- Primary contact
- Will Orris
- (217) 403-4789
The 30-second brief
The City of Champaign Public Works Department is soliciting proposals for the comprehensive purchase, installation, and implementation of AVL/GPS units for its Public Works fleet. The project encompasses a total of 75-100 vehicles and equipment, including International trucks, dump/snow plows, and sweepers. The City intends to establish a three-year service agreement with the vendor who best-meets the City's AVL program goals. Key requirements include real-time vehicle tracking, GIS integration, hardware/software support, data archiving, and reporting capabilities. Proposals are due by March 13, 2026, at 3:00 pm.
AVL/GPS units, Related software, Vehicle hardware, Installation and implementation services, Technical support
Compliance with the Request requirements, Cost of the specified items or services, Ability and capacity of the vendor, Past performance and experience, Financial ability, Local preference
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Summary
The City of Champaign Public Works Department is soliciting proposals for the comprehensive purchase, installation, and implementation of AVL/GPS units for its Public Works fleet.
The project encompasses a total of 75-100 vehicles and equipment, including International trucks, dump/snow plows, and sweepers. The City intends to establish a three-year service agreement with the vendor who best-meets the City's AVL program goals. Key requirements include real-time vehicle tracking, GIS integration, hardware/software support, data archiving, and reporting capabilities. Proposals are due by March 13, 2026, at 3:00 pm.
EVALUATION CRITERIA
6- Compliance with the Request requirements
- Cost of the specified items or services
- Ability and capacity of the vendor
- Past performance and experience
- Financial ability
- Local preference
REQUIRED DELIVERABLES
5- AVL/GPS units
- Related software
- Vehicle hardware
- Installation and implementation services
- Technical support
REQUIRED ATTACHMENTS
4- Proposal Form
- Disclosure Affidavit
- Affirmative Action Forms
- CDAP Utilization/Good Faith Efforts Form
- Submit to
- https://procurement.opengov.com/portal/cityofchampaign
- Scope location
- Champaign, IL
- Reported agency
- City of Champaign
Questions about this RFP
How do I respond to this RFP from Town of Champaign?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/cityofchampaign. For questions, contact Will Orris.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Champaign in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Will Orris at (217) 403-4789. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: AVL/GPS units, Related software, Vehicle hardware, Installation and implementation services, Technical support. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with the Request requirements, Cost of the specified items or services, Ability and capacity of the vendor, Past performance and experience, Financial ability, Local preference" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Champaign?
All active and historical solicitations from Town of Champaign are tracked and searchable. As a city agency, Town of Champaign regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, Disclosure Affidavit, Affirmative Action Forms, CDAP Utilization/Good Faith Efforts Form. Review the full document from Town of Champaign for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Champaign, IL. Review the full solicitation for detailed scope requirements.