City of Campbell - Advisory and Management Services for ERP System Selection & Implementation - 2026
City of CampbellCity · Campbell, CA- Due
- Dec 18, 2026
- 36 days left
- Posted
- Nov 9, 2026
- Primary contact
- Will Fuentes
- (408) 866-2113
The 30-second brief
The City of Campbell seeks professional consulting firms to provide advisory and management services for an Enterprise Resource Planning (ERP) system replacement. Scope includes conducting a needs assessment and gap analysis, drafting an ERP Request for Proposal (RFP), assisting with vendor proposal evaluations, vendor selection, contract negotiations, and client-side project management during implementation. Current systems include CentralSquare eFinance/eCommunity Plus, NEOGOV, ClearGov, MGO, and HdL. Proposals are due by December 18, 2026, at 4:00 p.m. PST. Written questions for clarification are due by November 30, 2026.
Quality of proposal and responses, Experience with similar ERP projects in California, Relevant qualifications of key personnel, Accessibility of key personnel, Understanding of objectives, Reasonableness of fees, Project management capability
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Summary
The City of Campbell seeks professional consulting firms to provide advisory and management services for an Enterprise Resource Planning (ERP) system replacement.
Scope includes conducting a needs assessment and gap analysis, drafting an ERP Request for Proposal (RFP), assisting with vendor proposal evaluations, vendor selection, contract negotiations, and client-side project management during implementation. Current systems include CentralSquare eFinance/eCommunity Plus, NEOGOV, ClearGov, MGO, and HdL. Proposals are due by December 18, 2026, at 4:00 p.m. PST. Written questions for clarification are due by November 30, 2026.
EVALUATION CRITERIA
7- Quality of proposal and responses
- Experience with similar ERP projects in California
- Relevant qualifications of key personnel
- Accessibility of key personnel
- Understanding of objectives
- Reasonableness of fees
- Project management capability
REQUIRED ATTACHMENTS
4- Transmittal Letter
- Proposal (limited to 12 pages)
- Client References
- Completed Reports
- Submit to
- [email protected] or Office of the City Clerk, 70 N. First Street, Campbell, CA 95008
- Scope location
- Campbell, CA
Questions about this RFP
How do I respond to this RFP from City of Campbell?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 18, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or Office of the City Clerk, 70 N. First Street, Campbell, CA 95008. For questions, contact Will Fuentes.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Campbell in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Will Fuentes at (408) 866-2113. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality of proposal and responses, Experience with similar ERP projects in California, Relevant qualifications of key personnel, Accessibility of key personnel, Understanding of objectives, Reasonable..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Campbell?
All active and historical solicitations from City of Campbell are tracked and searchable. As a city agency, City of Campbell regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Transmittal Letter, Proposal (limited to 12 pages), Client References, Completed Reports. Review the full document from City of Campbell for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Campbell, CA. Review the full solicitation for detailed scope requirements.