City of Buchanan Copier and Maintenance Services RFP 2026
City of BuchananCity · Buchanan, MI- Due
- Apr 22, 2026
- Deadline passed
- Posted
- Mar 26, 2026
- Contract term
- 3 years
- Primary contact
- Emma Lysy
- (269) 695-3844 ext 10
The 30-second brief
The City of Buchanan is seeking proposals for copier equipment, leasing, maintenance, and support services. The contract will be for thirty-six (36) months with potential renewal options. The goal is to secure reliable, cost-effective, and modern multifunction copier solutions.
Copier equipment, Leasing, Maintenance, And support services
Cost and overall value, Equipment quality and functionality, Vendor experience and references, Service and support capabilities, Compliance with RFP requirements
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Summary
The City of Buchanan is seeking proposals for copier equipment, leasing, maintenance, and support services. The contract will be for thirty-six (36) months with potential renewal options. The goal is to secure reliable, cost-effective, and modern multifunction copier solutions.
EVALUATION CRITERIA
5- Cost and overall value
- Equipment quality and functionality
- Vendor experience and references
- Service and support capabilities
- Compliance with RFP requirements
REQUIRED DELIVERABLES
4- Copier equipment
- Leasing
- Maintenance
- Support services
REQUIRED ATTACHMENTS
Attachment A: Current Copier Inventory and Usage
- Submit to
- 302 N Redbud Trail, Buchanan MI 49107
- Duration
- 36 months
Questions about this RFP
How do I respond to this RFP from City of Buchanan?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 302 N Redbud Trail, Buchanan MI 49107. For questions, contact Emma Lysy.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Buchanan in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Emma Lysy at (269) 695-3844 ext 10. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Copier equipment, Leasing, Maintenance, And support services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost and overall value, Equipment quality and functionality, Vendor experience and references, Service and support capabilities, Compliance with RFP requirements" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Buchanan?
All active and historical solicitations from City of Buchanan are tracked and searchable. As a city agency, City of Buchanan regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Current Copier Inventory and Usage. Review the full document from City of Buchanan for the complete list.