City of Buchanan Residential Refuse Collection Services and Optional Bi-Weekly Recycling Collection RFP 2026
City of BuchananCity · Buchanan, MI- Due
- Jun 3, 2026
- Deadline passed
- Posted
- May 4, 2026
- Contract term
- 5 years
- Primary contact
- Tony McGhee
- (269) 695-3844 ext 15
The 30-second brief
The City of Buchanan is seeking proposals from qualified haulers for residential refuse collection services and optional bi-weekly curbside recycling collection. The RFP outlines service requirements, billing options, and submission guidelines.
Cover Letter and Executive Summary, Company Qualifications, Approach to Service, Price Narrative and Appendix D pricing forms, Community Partnership Discussion, Billing and Data Management Discussion, Customer Service Plan, Equipment and Staffing Information, Disposal and Processing Facility Information, References, Exceptions
Price (anticipated 85%), Approach to Service (anticipated 10%), Community Partnership (anticipated 5%)
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Summary
The City of Buchanan is seeking proposals from qualified haulers for residential refuse collection services and optional bi-weekly curbside recycling collection. The RFP outlines service requirements, billing options, and submission guidelines.
EVALUATION CRITERIA
3- Price (anticipated 85%)
- Approach to Service (anticipated 10%)
- Community Partnership (anticipated 5%)
REQUIRED DELIVERABLES
11- Cover Letter and Executive Summary
- Company Qualifications
- Approach to Service
- Price Narrative and Appendix D pricing forms
- Community Partnership Discussion
- Billing and Data Management Discussion
- Customer Service Plan
- Equipment and Staffing Information
- Disposal and Processing Facility Information
- References
- Exceptions
REQUIRED ATTACHMENTS
7- Appendix A – Proposal Form and Certification
- Appendix B – Municipal References
- Appendix C – Equipment
- Staffing
- Facilities
- Appendix D – Pricing Submission Form
- Appendix E – Narrative Response Checklist
- Submit to
- City Clerk, City of Buchanan, 302 N. Redbud Trail, Buchanan, MI 49107
- Scope location
- Buchanan, Michigan
Questions about this RFP
How do I respond to this RFP from City of Buchanan?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Clerk, City of Buchanan, 302 N. Redbud Trail, Buchanan, MI 49107. For questions, contact Tony McGhee.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Buchanan in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tony McGhee at (269) 695-3844 ext 15. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover Letter and Executive Summary, Company Qualifications, Approach to Service, Price Narrative and Appendix D pricing forms, Community Partnership Discussion, Billing and Data Management Discussion, Customer Service Plan, Equipment and Staffing Information, Disposal and Processing Facility Informa. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price (anticipated 85%), Approach to Service (anticipated 10%), Community Partnership (anticipated 5%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Buchanan?
All active and historical solicitations from City of Buchanan are tracked and searchable. As a city agency, City of Buchanan regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A – Proposal Form and Certification, Appendix B – Municipal References, Appendix C – Equipment, Staffing, and Facilities, Appendix D – Pricing Submission Form, Appendix E – Narrative Response. Review the full document from City of Buchanan for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Buchanan, Michigan. Review the full solicitation for detailed scope requirements.