Comprehensive Firefighter Occupational Health, Wellness, And Performance Services
City of Broken ArrowCity · Broken Arrow, OK- Due
- Oct 10, 2026
- Deadline passed
- Posted
- Jul 17, 2026
- Contract term
- 1 year
- Primary contact
- Blake Dampf
The 30-second brief
The City of Broken Arrow is soliciting proposals for comprehensive occupational health and wellness services for approximately 190-200 sworn firefighters. Scope includes medical evaluations, injury prevention, and performance support. Proposals are due October 10, 2026.
Individual medical summaries, Aggregate de-identified annual health trend reporting, Cardiovascular risk trend analysis, Cancer risk factor trend analysis, Musculoskeletal injury trend reporting, Executive presentations, Documentation support for accreditation
Qualifications and experience, Experience serving fire departments, Technical approach, Qualifications of key personnel, Reporting and administrative capabilities, Pricing and overall value, Innovation
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Summary
The City of Broken Arrow is soliciting proposals for comprehensive occupational health and wellness services for approximately 190-200 sworn firefighters. Scope includes medical evaluations, injury prevention, and performance support. Proposals are due October 10, 2026.
EVALUATION CRITERIA
7- Qualifications and experience
- Experience serving fire departments
- Technical approach
- Qualifications of key personnel
- Reporting and administrative capabilities
- Pricing and overall value
- Innovation
REQUIRED DELIVERABLES
7- Individual medical summaries
- Aggregate de-identified annual health trend reporting
- Cardiovascular risk trend analysis
- Cancer risk factor trend analysis
- Musculoskeletal injury trend reporting
- Executive presentations
- Documentation support for accreditation
REQUIRED ATTACHMENTS
6- Attachment A (Pricing Schedule)
- Attachment B (Terms and Signature Sheet)
- Attachment C (References)
- Attachment D (Interest Affidavit)
- Attachment E (Proposal Affidavit)
- Exhibit 2 (Insurance Documentation)
REQUIRED STAFFING
3- Submit to
- City of Broken Arrow Purchasing Division, 1700 West Detroit, Broken Arrow, OK 74012 or via QuestCDN
- Duration
- 48 months
- Scope location
- Broken Arrow, OK
Questions about this RFP
How do I respond to this RFP from City of Broken Arrow?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Broken Arrow Purchasing Division, 1700 West Detroit, Broken Arrow, OK 74012 or via QuestCDN. For questions, contact Blake Dampf.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Broken Arrow in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Blake Dampf. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Oklahoma-licensed physicians (MD or DO), Medical Directors, Physical Therapists. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Individual medical summaries, Aggregate de-identified annual health trend reporting, Cardiovascular risk trend analysis, Cancer risk factor trend analysis, Musculoskeletal injury trend reporting, Executive presentations, Documentation support for accreditation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and experience, Experience serving fire departments, Technical approach, Qualifications of key personnel, Reporting and administrative capabilities, Pricing and overall value, Innovatio..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Broken Arrow?
All active and historical solicitations from City of Broken Arrow are tracked and searchable. As a city agency, City of Broken Arrow regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A (Pricing Schedule), Attachment B (Terms and Signature Sheet), Attachment C (References), Attachment D (Interest Affidavit), Attachment E (Proposal Affidavit), Exhibit 2 (Insurance Documen. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Broken Arrow for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Broken Arrow, OK. Review the full solicitation for detailed scope requirements.