City of Bristol Property Maintenance and Mowing Services ITB 26-008 2026
City of BristolCity · Bristol, TN- Due
- Mar 13, 2026
- Deadline passed
- Posted
- Feb 27, 2026
- Contract term
- 1 year
- Primary contact
- Vicki Riley
The 30-second brief
The City of Bristol, Tennessee is soliciting sealed bids for property maintenance and mowing services under ITB 26-008. The scope of work includes mowing vegetation in excess of 12 inches to a uniform height of 3 inches, trimming, removal of trash and litter (paper, cans, bottles, limbs under 3 inches), and boarding or securing unsecured openings in structures. The contract term is for one year, anticipated from April 2026 through March 2027, with two optional one-year renewals. Bidders must provide all labor, equipment, and safety gear. Sealed bids are due by March 13, 2026, at 11 a.m. to the Purchasing Department at 801 Anderson St. A question deadline is set for March 4, 2026. Requirements include workers' compensation and commercial general liability insurance ($1M per occurrence).
Signed Cost Sheet, Signed General Conditions, Certificate of Insurance
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Summary
The City of Bristol, Tennessee is soliciting sealed bids for property maintenance and mowing services under ITB 26-008.
The scope of work includes mowing vegetation in excess of 12 inches to a uniform height of 3 inches, trimming, removal of trash and litter (paper, cans, bottles, limbs under 3 inches), and boarding or securing unsecured openings in structures. The contract term is for one year, anticipated from April 2026 through March 2027, with two optional one-year renewals. Bidders must provide all labor, equipment, and safety gear. Sealed bids are due by March 13, 2026, at 11 a.m. to the Purchasing Department at 801 Anderson St. A question deadline is set for March 4, 2026. Requirements include workers' compensation and commercial general liability insurance ($1M per occurrence).
REQUIRED DELIVERABLES
3- Signed Cost Sheet
- Signed General Conditions
- Certificate of Insurance
REQUIRED ATTACHMENTS
Exhibit A – Cost Bid Sheet, Exhibit B – Insurance Requirements
REQUIRED STAFFING
3- Submit to
- Purchasing Department, Bristol City Hall, 801 Anderson Street, Room 203, Bristol, Tennessee 37620
- Duration
- 36 months
- Scope location
- Bristol, TN
Questions about this ITB
How do I respond to this ITB from City of Bristol?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Department, Bristol City Hall, 801 Anderson Street, Room 203, Bristol, Tennessee 37620. For questions, contact Vicki Riley.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Bristol in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Vicki Riley. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: mowing, clean up services, Securing Boarding Structures. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Signed Cost Sheet, Signed General Conditions, Certificate of Insurance. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Bristol?
All active and historical solicitations from City of Bristol are tracked and searchable. As a city agency, City of Bristol regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A – Cost Bid Sheet, Exhibit B – Insurance Requirements. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Bristol for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bristol, TN. Review the full solicitation for detailed scope requirements.