City of Brentwood Payroll Systems and Human Capital Management RFP 2026
City of BrentwoodCity · Brentwood, MO- Due
- Mar 1, 2026
- Deadline passed
- Posted
- Mar 1, 2026
- Primary contact
- Octavia Pittman
The 30-second brief
The City of Brentwood is requesting proposals for a paperless payroll processing and human capital management (HCM) solution. The ideal system will automate payroll, time and attendance (capturing hours to the nearest 15-minute interval), employee onboarding, benefits administration, and performance management for approximately 125 full-time and 50 part-time employees. Key requirements include an integrated scheduling solution, self-service portals for employees, and the ability to synthesize journal entries for payroll. The city operates complex departments including Police, Fire, Recreation, and Court, requiring familiarity with FLSA standards for public safety. Proposals must include implementation timelines, municipal references, and a one-page cost summary. Three physical copies are required for submission.
3 physical copies of proposal, Electronic replica upon request, Implementation timeline, Cost summary
Compliance with request, Ability to address scope through demonstrations, Experience with similar projects/municipalities, Personnel qualifications, Thoroughness of proposal, Cost
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Summary
The City of Brentwood is requesting proposals for a paperless payroll processing and human capital management (HCM) solution.
The ideal system will automate payroll, time and attendance (capturing hours to the nearest 15-minute interval), employee onboarding, benefits administration, and performance management for approximately 125 full-time and 50 part-time employees. Key requirements include an integrated scheduling solution, self-service portals for employees, and the ability to synthesize journal entries for payroll. The city operates complex departments including Police, Fire, Recreation, and Court, requiring familiarity with FLSA standards for public safety. Proposals must include implementation timelines, municipal references, and a one-page cost summary. Three physical copies are required for submission.
EVALUATION CRITERIA
6- Compliance with request
- Ability to address scope through demonstrations
- Experience with similar projects/municipalities
- Personnel qualifications
- Thoroughness of proposal
- Cost
REQUIRED DELIVERABLES
4- 3 physical copies of proposal
- Electronic replica upon request
- Implementation timeline
- Cost summary
- Submit to
- 2348 S. Brentwood Boulevard, Brentwood, Missouri 63144
- Scope location
- Brentwood, MO
Questions about this RFP
How do I respond to this RFP from City of Brentwood?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 2348 S. Brentwood Boulevard, Brentwood, Missouri 63144. For questions, contact Octavia Pittman.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Brentwood in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Octavia Pittman. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 3 physical copies of proposal, Electronic replica upon request, Implementation timeline, Cost summary. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with request, Ability to address scope through demonstrations, Experience with similar projects/municipalities, Personnel qualifications, Thoroughness of proposal, Cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Brentwood?
All active and historical solicitations from City of Brentwood are tracked and searchable. As a city agency, City of Brentwood regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Brentwood for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Brentwood, MO. Review the full solicitation for detailed scope requirements.