City of Biddeford - Online Geographic Information System (GIS) Services RFP - 2026
City of BiddefordCity · Biddeford, ME- Due
- Nov 2, 2026
- 4 days left
- Posted
- Sep 29, 2026
- Contract term
- 1 year
- Primary contact
- Greg Copeland
- (207) 571-0660
The 30-second brief
The City of Biddeford, Maine requests proposals for professional Geographic Information System (GIS) services to support its existing Esri GIS program. The scope includes providing a hosted, Internet-accessible municipal GIS mapping application with parcel search, CAMA/assessing integration, and Esri ArcGIS Online compatibility. Optional services include parcel maintenance (lot splits, boundary line adjustments, subdivision updates), data conversion, professional GIS analysis, and emergency technical support. Proposals are due by 2:00 PM EST on November 2, 2026, submitted via three hard copies and an email PDF copy. The initial contract term is one year with potential annual renewal periods.
Hosted, Internet-accessible municipal GIS mapping application; parcel maintenance Option A (lot splits, Lot combinations, Boundary line adjustments, Subdivisions, Condominium changes, Parcel geometry corrections, Other cadastral modifications); parcel maintenance Option B (conversion of parcel GIS data into contractor's environment); optional professional GIS services (GIS data development and conversion, Cadastral and parcel mapping, GIS analysis, GPS and field data services, Cartographic services, Addressing and public-safety GIS support, Utility GIS, Web GIS development, Esri ArcGIS Online assistance, ArcGIS Enterprise administration and troubleshooting, Enterprise geodatabase and Microsoft SQL Server GIS support, Application development or configuration, GIS system migration and upgrades, Data recovery or reconstruction, Documentation and knowledge transfer); GIS continuity and emergency support
Municipal GIS experience and qualifications - 30%, Technical capabilities and proposed solution - 25%, Staffing, organizational capacity and continuity - 20%, Approach, implementation and responsiveness - 15%, Cost - 10%
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Summary
The City of Biddeford, Maine requests proposals for professional Geographic Information System (GIS) services to support its existing Esri GIS program.
The scope includes providing a hosted, Internet-accessible municipal GIS mapping application with parcel search, CAMA/assessing integration, and Esri ArcGIS Online compatibility. Optional services include parcel maintenance (lot splits, boundary line adjustments, subdivision updates), data conversion, professional GIS analysis, and emergency technical support. Proposals are due by 2:00 PM EST on November 2, 2026, submitted via three hard copies and an email PDF copy. The initial contract term is one year with potential annual renewal periods.
EVALUATION CRITERIA
7- Municipal GIS experience and qualifications - 30%
- Technical capabilities and proposed solution - 25%
- Staffing
- Organizational capacity and continuity - 20%
- Approach
- Implementation and responsiveness - 15%
- Cost - 10%
REQUIRED DELIVERABLES
Hosted, Internet-accessible municipal GIS mapping application; parcel maintenance Option A (lot splits, Lot combinations, Boundary line adjustments, Subdivisions, Condominium changes, Parcel geometry corrections, Other cadastral modifications); parcel maintenance Option B (conversion of parcel GIS data into contractor's environment); optional professional GIS services (GIS data development and conversion, Cadastral and parcel mapping, GIS analysis, GPS and field data services, Cartographic services, Addressing and public-safety GIS support, Utility GIS, Web GIS development, Esri ArcGIS Online assistance, ArcGIS Enterprise administration and troubleshooting, Enterprise geodatabase and Microsoft SQL Server GIS support, Application development or configuration, GIS system migration and upgrades, Data recovery or reconstruction, Documentation and knowledge transfer); GIS continuity and emergency support
REQUIRED ATTACHMENTS
16- Executive summary
- Company background and qualifications
- Description of municipal GIS experience
- Description of proposed online GIS system
- Response to required base scope of services
- Response to Parcel Maintenance Option A
- Response to Parcel Maintenance Option B
- Description of optional professional GIS capabilities
- Continuity and emergency-support capabilities
- Identification and qualifications of proposed project manager and key personnel
- Identification of backup personnel
- Implementation schedule
- References
- Proposed costs and rate schedule
- Exceptions
- Assumptions or limitations
REQUIRED STAFFING
3- Submit to
- Three hard copies to Greg Copeland, City of Biddeford GIS Manager, P.O. Box 586, Biddeford, ME 04005-0586; email PDF copy to [email protected]
- Duration
- 12 months
- Scope location
- Biddeford, ME
Questions about this RFP
How do I respond to this RFP from City of Biddeford?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Three hard copies to Greg Copeland, City of Biddeford GIS Manager, P.O. Box 586, Biddeford, ME 04005-0586; email PDF copy to [email protected]. For questions, contact Greg Copeland.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Biddeford in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Greg Copeland at (207) 571-0660. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: GIS technician, GIS analyst, Senior GIS professional/project manager. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Hosted, Internet-accessible municipal GIS mapping application; parcel maintenance Option A (lot splits, Lot combinations, Boundary line adjustments, Subdivisions, Condominium changes, Parcel geometry corrections, Other cadastral modifications); parcel maintenance Option B (conversion of parcel GIS d. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Municipal GIS experience and qualifications - 30%, Technical capabilities and proposed solution - 25%, Staffing, organizational capacity and continuity - 20%, Approach, implementation and responsivene..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Biddeford?
All active and historical solicitations from City of Biddeford are tracked and searchable. As a city agency, City of Biddeford regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Executive summary, company background and qualifications, description of municipal GIS experience, description of proposed online GIS system, response to required base scope of services, response to P. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Biddeford for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Biddeford, ME. Review the full solicitation for detailed scope requirements.