City of Benicia Facilities Needs Condition Assessment / Capital Reserve Analysis RFP 26-016
City of BeniciaCity · Benicia, CA- Due
- Dec 1, 2025
- Deadline passed
- Posted
- Nov 7, 2025
- Primary contact
- Jose Urquilla
- (707) 297-5396
The 30-second brief
The City of Benicia is soliciting proposals under RFP# 26-016 for a Facilities Needs Condition Assessment and Capital Reserve Analysis for 23 of its 36 total structures. The selected contractor will perform condition assessments and facility reserve studies to identify construction defects and building systems nearing the end of their useful life, including substructure, shell, conveyance, roofing, electrical, plumbing, pumps, heaters, site, and fire protection systems. Requirements include providing a total cost per building for maintenance and equipment replacement, as well as a letter grade or score for each facility's condition. Items valued at $3,000 or less are excluded as routine maintenance. Proposals are due by December 1, 2025, at the City's submission location in Benicia, CA. A notice of interest is requested by November 17, 2025.
Facilities needs condition assessment, Facility reserve study, Maintenance and replacement cost per building, Building condition letter grade/score
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Summary
The City of Benicia is soliciting proposals under RFP# 26-016 for a Facilities Needs Condition Assessment and Capital Reserve Analysis for 23 of its 36 total structures.
The selected contractor will perform condition assessments and facility reserve studies to identify construction defects and building systems nearing the end of their useful life, including substructure, shell, conveyance, roofing, electrical, plumbing, pumps, heaters, site, and fire protection systems. Requirements include providing a total cost per building for maintenance and equipment replacement, as well as a letter grade or score for each facility's condition. Items valued at $3,000 or less are excluded as routine maintenance. Proposals are due by December 1, 2025, at the City's submission location in Benicia, CA. A notice of interest is requested by November 17, 2025.
REQUIRED DELIVERABLES
4- Facilities needs condition assessment
- Facility reserve study
- Maintenance and replacement cost per building
- Building condition letter grade/score
REQUIRED ATTACHMENTS
3- Example_Master_PSA.docx
- PROPOSAL_AUTHORIZATION
- Example_Design_Architect
- Submit to
- 250 East L Street, Benicia, CA, 94510
- Scope location
- Benicia, CA
Questions about this RFP
How do I respond to this RFP from City of Benicia?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 250 East L Street, Benicia, CA, 94510. For questions, contact Jose Urquilla.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Benicia in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jose Urquilla at (707) 297-5396. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Facilities needs condition assessment, Facility reserve study, Maintenance and replacement cost per building, Building condition letter grade/score. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Benicia?
All active and historical solicitations from City of Benicia are tracked and searchable. As a city agency, City of Benicia regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Example_Master_PSA.docx, PROPOSAL_AUTHORIZATION, Example_Design_Architect. Review the full document from City of Benicia for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Benicia, CA. Review the full solicitation for detailed scope requirements.