City of Benicia Facilities Needs Condition Assessment / Capital Reserve Analysis RFP 26-035
City of BeniciaCity · Benicia, CA- Due
- Jan 15, 2026
- Deadline passed
- Posted
- Dec 20, 2025
- Primary contact
- Jose Urquilla
- (707) 297-5396
The 30-second brief
The City of Benicia is soliciting proposals for a comprehensive Facilities Condition Assessment (FCA) and Facility Reserve Study for 23 of its 36 citywide facilities under project RFP# 26-035. The selected vendor will identify construction defects and evaluate building systems including substructure, building envelope, roofing, electrical, plumbing, pumps, heating, fire protection, smoke/CO detection, seismic retrofits, and ADA compliance. The Facility Reserve Study must include estimated total costs per building for maintenance and capital equipment replacement, excluding items under $3,000. Each building will be assigned a condition letter grade or numerical score. Proposals are due by January 15, 2026, at the City of Benicia submission location. A notice of interest is due by January 6, 2026.
Facility Reserve Study, Estimated total cost per building, Building letter grade or numerical score
Construction defects, building components useful service life, building systems condition
Hear what Benicia plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The City of Benicia is soliciting proposals for a comprehensive Facilities Condition Assessment (FCA) and Facility Reserve Study for 23 of its 36 citywide facilities under project RFP# 26-035.
The selected vendor will identify construction defects and evaluate building systems including substructure, building envelope, roofing, electrical, plumbing, pumps, heating, fire protection, smoke/CO detection, seismic retrofits, and ADA compliance. The Facility Reserve Study must include estimated total costs per building for maintenance and capital equipment replacement, excluding items under $3,000. Each building will be assigned a condition letter grade or numerical score. Proposals are due by January 15, 2026, at the City of Benicia submission location. A notice of interest is due by January 6, 2026.
EVALUATION CRITERIA
3- Construction defects
- Building components useful service life
- Building systems condition
REQUIRED DELIVERABLES
3- Facility Reserve Study
- Estimated total cost per building
- Building letter grade or numerical score
- Submit to
- 250 East L Street, Benicia, CA, 94510
- Scope location
- Benicia, CA
Questions about this RFP
How do I respond to this RFP from City of Benicia?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 250 East L Street, Benicia, CA, 94510. For questions, contact Jose Urquilla.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Benicia in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jose Urquilla at (707) 297-5396. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Facility Reserve Study, Estimated total cost per building, Building letter grade or numerical score. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Construction defects, building components useful service life, building systems condition" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Benicia?
All active and historical solicitations from City of Benicia are tracked and searchable. As a city agency, City of Benicia regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Benicia for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Benicia, CA. Review the full solicitation for detailed scope requirements.