City of Belle Isle - Modernizing The Audiovisual System for the Council Chambers - RFP 2026-06
City of Belle IsleCity · Belle Isle, FL- Due
- Nov 5, 2026
- 2 days left
- Posted
- Oct 1, 2026
- Primary contact
- Yolanda Quiceno
The 30-second brief
The City of Belle Isle seeks proposals for modernizing the audiovisual system for the Council Chambers using current, reliable, and supportable technology. The project includes local sound reinforcement, audio and video recording, presentation distribution, simultaneous streaming capability to YouTube and Facebook, redundant local or network recording, and an intuitive integrated control system. Additionally, the scope requires two remotely controlled PTZ cameras with programmable presets for front and rear coverage of the dais, podium, staff, presenters, and audience. Native Teams, Zoom, or other hybrid-meeting functionality is optional and to be priced separately. The submission deadline is November 5, 2026.
Two (2) remotely controlled PTZ cameras with programmable presets, Integrated audiovisual and control system, Local sound reinforcement, Audio and video recording, Presentation distribution, Simultaneous streaming capability, Redundant local or network recording
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Summary
The City of Belle Isle seeks proposals for modernizing the audiovisual system for the Council Chambers using current, reliable, and supportable technology.
The project includes local sound reinforcement, audio and video recording, presentation distribution, simultaneous streaming capability to YouTube and Facebook, redundant local or network recording, and an intuitive integrated control system. Additionally, the scope requires two remotely controlled PTZ cameras with programmable presets for front and rear coverage of the dais, podium, staff, presenters, and audience. Native Teams, Zoom, or other hybrid-meeting functionality is optional and to be priced separately. The submission deadline is November 5, 2026.
REQUIRED DELIVERABLES
7- Two (2) remotely controlled PTZ cameras with programmable presets
- Integrated audiovisual and control system
- Local sound reinforcement
- Audio and video recording
- Presentation distribution
- Simultaneous streaming capability
- Redundant local or network recording
REQUIRED ATTACHMENTS
RFP 2026-06 RFP Highlights, RFP 2026-06 Modernizing Audio System
- Submit to
- Orange County
- Scope location
- Orlando, FL
Questions about this RFP
How do I respond to this RFP from City of Belle Isle?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Orange County. For questions, contact Yolanda Quiceno.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Belle Isle in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Yolanda Quiceno. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Two (2) remotely controlled PTZ cameras with programmable presets, Integrated audiovisual and control system, Local sound reinforcement, Audio and video recording, Presentation distribution, Simultaneous streaming capability, Redundant local or network recording. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Belle Isle?
All active and historical solicitations from City of Belle Isle are tracked and searchable. As a city agency, City of Belle Isle regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 5, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: RFP 2026-06 RFP Highlights, RFP 2026-06 Modernizing Audio System. Review the full document from City of Belle Isle for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Orlando, FL. Review the full solicitation for detailed scope requirements.