City of Bainbridge Island Request for Qualifications - Fletcher Bay Road Culvert Complex - 2026
City of Bainbridge IslandCity · Bainbridge Island, WA- Due
- Dec 3, 2026
- 25 days left
- Posted
- Nov 4, 2026
- Contract term
- 1 year
- Primary contact
- Sam Snook
- (206) 809-4510
The 30-second brief
The City of Bainbridge Island is soliciting qualifications from stormwater and roadway engineering design firms to support the Fletcher Bay Road Culvert Complex project. The work consists of upgrading a critical failing culvert at Fletcher Bay Road near the intersection of High School Road with a fish passage, including geotechnical, hydraulics, and archeology support services, final conceptual plan development, 30/60/100% design plans, specifications and estimates (PS&E), environmental permitting support, topographic base mapping, and limited construction administration. The deadline for this RFQ is December 3, 2026, at 2:00 PM Pacific Standard Time, with electronic submissions accepted by email to [email protected]. The project is funded locally by the Surface Stormwater Management Fund and is scheduled to run from January 2027 through December 2027 under a negotiated hourly rate payment method.
Support for the City’s process in evaluating and selecting conceptual design alternatives; Geotechnical, Hydraulics, & Archeology support services as required by the project; Developing a final conceptual plan for the project design; Supporting City staff with community engagement activities and other public meetings; Supporting City staff with acquisition of right-of-way easements; Developing 30/60/100% design plans, Specifications and estimates; Limited construction administration support; Support for obtaining the required environmental permitting to complete construction of the culvert; Provide topographic base map of project site.
Qualification of Proposed Project Manager, Qualifications/Expertise of Firm, Ability to meet schedule, Approach to project, Familiarity with current WSDOT Standard Specifications, Past Performance/References, Electronic Interviews
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Summary
The City of Bainbridge Island is soliciting qualifications from stormwater and roadway engineering design firms to support the Fletcher Bay Road Culvert Complex project.
The work consists of upgrading a critical failing culvert at Fletcher Bay Road near the intersection of High School Road with a fish passage, including geotechnical, hydraulics, and archeology support services, final conceptual plan development, 30/60/100% design plans, specifications and estimates (PS&E), environmental permitting support, topographic base mapping, and limited construction administration. The deadline for this RFQ is December 3, 2026, at 2:00 PM Pacific Standard Time, with electronic submissions accepted by email to [email protected]. The project is funded locally by the Surface Stormwater Management Fund and is scheduled to run from January 2027 through December 2027 under a negotiated hourly rate payment method.
EVALUATION CRITERIA
7- Qualification of Proposed Project Manager
- Qualifications/Expertise of Firm
- Ability to meet schedule
- Approach to project
- Familiarity with current WSDOT Standard Specifications
- Past Performance/References
- Electronic Interviews
REQUIRED DELIVERABLES
9- Support for the City’s process in evaluating and selecting conceptual design alternatives
- Geotechnical, Hydraulics, & Archeology support services as required by the project
- Developing a final conceptual plan for the project design
- Supporting City staff with community engagement activities and other public meetings
- Supporting City staff with acquisition of right-of-way easements
- Developing 30/60/100% design plans, Specifications and estimates
- Limited construction administration support
- Support for obtaining the required environmental permitting to complete construction of the culvert
- Provide topographic base map of project site
REQUIRED ATTACHMENTS
3- Resumes
- Insurance requirements
- City Business License
- Submit to
- [email protected]
- Scope location
- Bainbridge Island, WA
Questions about this RFQ
How do I respond to this RFQ from City of Bainbridge Island?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Sam Snook.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Bainbridge Island in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sam Snook at (206) 809-4510. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Support for the City’s process in evaluating and selecting conceptual design alternatives; Geotechnical, Hydraulics, & Archeology support services as required by the project; Developing a final conceptual plan for the project design; Supporting City staff with community engagement activities and oth. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualification of Proposed Project Manager, Qualifications/Expertise of Firm, Ability to meet schedule, Approach to project, Familiarity with current WSDOT Standard Specifications, Past Performance/Ref..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Bainbridge Island?
All active and historical solicitations from City of Bainbridge Island are tracked and searchable. As a city agency, City of Bainbridge Island regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: resumes, insurance requirements, City Business License. Review the full document from City of Bainbridge Island for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bainbridge Island, WA. Review the full solicitation for detailed scope requirements.