City of Bainbridge Island Head of the Bay Well Rehabilitation and Pump Replacement RFQ - 2026
City of Bainbridge IslandCity · Bainbridge Island, WA- Due
- Jul 1, 2026
- Deadline passed
- Posted
- Jun 10, 2026
- Primary contact
- Ellen Fairleigh
- (206) 780-3585
The 30-second brief
The City of Bainbridge Island is soliciting qualifications from consulting firms with background and experience in municipal water systems, well rehabilitation, and wellfield optimization. The project involves the Head of the Bay (HOB) wellfield, part of the COBI municipal water system consisting of seven artesian wells pumping to an on-site reservoir that feeds the Winslow Water System. Scope includes HOB well evaluation, water rights analysis, ATEC unit engineering design, technical specifications for rehabilitation or decommissioning including pumps, boosters, VFD, emergency generators, SCADA integration, new RTU, and construction support. Qualifications are due by July 1, 2026, and must be submitted electronically via email.
Qualifications and availability of project team members including references, Demonstrated understanding of the project and client needs, Ability to meet the City's desired timelines
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Summary
The City of Bainbridge Island is soliciting qualifications from consulting firms with background and experience in municipal water systems, well rehabilitation, and wellfield optimization.
The project involves the Head of the Bay (HOB) wellfield, part of the COBI municipal water system consisting of seven artesian wells pumping to an on-site reservoir that feeds the Winslow Water System. Scope includes HOB well evaluation, water rights analysis, ATEC unit engineering design, technical specifications for rehabilitation or decommissioning including pumps, boosters, VFD, emergency generators, SCADA integration, new RTU, and construction support. Qualifications are due by July 1, 2026, and must be submitted electronically via email.
EVALUATION CRITERIA
Qualifications and availability of project team members including references, Demonstrated understanding of the project and client needs, Ability to meet the City's desired timelines
- Submit to
- [email protected]
- Scope location
- Bainbridge Island, WA
Questions about this RFQ
How do I respond to this RFQ from City of Bainbridge Island?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 1, 2026. Submissions should be delivered to: [email protected]. For questions, contact Ellen Fairleigh.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Bainbridge Island in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ellen Fairleigh at (206) 780-3585. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and availability of project team members including references, Demonstrated understanding of the project and client needs, Ability to meet the City's desired timelines" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Bainbridge Island?
All active and historical solicitations from City of Bainbridge Island are tracked and searchable. As a city agency, City of Bainbridge Island regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Bainbridge Island for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bainbridge Island, WA. Review the full solicitation for detailed scope requirements.