City of Austin - Public Music Performance Programming and Event Coordination Services - IFQ 7400 HAW1006, 2026
City of Austin cityCity · Austin, TX- Due
- Nov 16, 2026
- 8 days left
- Posted
- Nov 4, 2026
- Primary contact
- Harley Wilson
- (512) 974-2922
The 30-second brief
The City of Austin seeks a qualified contractor to provide public music performance programming and event coordination services at designated downtown properties associated with the former Green Water Treatment Plant redevelopment project. The contractor will be responsible for developing and coordinating live music performances, including identifying and securing local musicians and performers, scheduling performances, arranging equipment and production support, obtaining necessary permits, and managing event logistics. Services will also include collaborating with City staff and its development partner to plan and deliver approved performances that support local musicians and provide engaging live music experiences for the public. The submission deadline is November 16, 2026. Evaluation will be based on qualifications, relevant music event and performer experience, performer booking experience and local music network, program administration, event planning, and budget management.
Experience & Qualifications (25), Relevant Music Event & Performer Experience (30), Performer Booking Experience & Local Music Network (15), Program Administration, Event Planning & Budget Management (30)
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Summary
The City of Austin seeks a qualified contractor to provide public music performance programming and event coordination services at designated downtown properties associated with the former Green Water Treatment Plant redevelopment project.
The contractor will be responsible for developing and coordinating live music performances, including identifying and securing local musicians and performers, scheduling performances, arranging equipment and production support, obtaining necessary permits, and managing event logistics. Services will also include collaborating with City staff and its development partner to plan and deliver approved performances that support local musicians and provide engaging live music experiences for the public. The submission deadline is November 16, 2026. Evaluation will be based on qualifications, relevant music event and performer experience, performer booking experience and local music network, program administration, event planning, and budget management.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
Price Sheet, Offer Sheet
- Submit to
- City of Austin eResponse
- Scope location
- Austin, TX
- Reported agency
- City of Austin
Questions about this QUOTE
How do I respond to this Quote from City of Austin city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Austin eResponse. For questions, contact Harley Wilson.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including City of Austin city in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Harley Wilson at (512) 974-2922. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience & Qualifications (25), Relevant Music Event & Performer Experience (30), Performer Booking Experience & Local Music Network (15), Program Administration, Event Planning & Budget Management..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Austin city?
All active and historical solicitations from City of Austin city are tracked and searchable. As a city agency, City of Austin city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 16, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Price Sheet, Offer Sheet. Review the full document from City of Austin city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Austin, TX. Review the full solicitation for detailed scope requirements.