City of Austin New Entrant Rental Car Concession RFCP 8100-SW2026-02
City of Austin, Department of AviationAirport Authority · Austin, TX- Due
- Jul 17, 2026
- Deadline passed
- Posted
- May 12, 2026
- Contract term
- 9 years
- Primary contact
- Shawn Willett
- (512) 974-2021
The 30-second brief
The City of Austin is seeking proposals for up to two new entrant rental car concessions at Austin-Bergstrom International Airport's CONRAC facility. Agreements are anticipated to commence October 1, 2026, for a nine-year term.
RAC Airport Qualifications, Business References Qualification, Advertisement Qualifications, Financial Qualifications, Texas Secretary of State Qualification, MAG Bid
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Summary
The City of Austin is seeking proposals for up to two new entrant rental car concessions at Austin-Bergstrom International Airport's CONRAC facility. Agreements are anticipated to commence October 1, 2026, for a nine-year term.
EVALUATION CRITERIA
6- RAC Airport Qualifications
- Business References Qualification
- Advertisement Qualifications
- Financial Qualifications
- Texas Secretary of State Qualification
- MAG Bid
REQUIRED ATTACHMENTS
23- Rental Car Brand Submittal Form
- Executive Summary
- RAC Airport Qualifications
- Business References Qualifications
- Advertisement Qualifications
- Financial Qualifications
- Texas Secretary of State Qualifications
- Proposed First Year MAG Bid
- Submittal Guarantee Proof
- Preferred New Entrant Location
- Signed Offer Sheet
- Anti Lobbying Affidavit
- Acknowledgement of Receipt of Addenda
- Equal Opportunity Compliance Acknowledgement Form
- Nondiscrimination and Nonretaliation Certification
- Litigation Disclosure Form
- Good Standing and Debarment Certification
- Non-Collusion or Conflict of Interest Certification
- Nonresident Bidder
- Wage Theft Ordinance - Employee Certification
- ACDBE/ASMBR Neutral Utilization Plan
- Shared Tenant Services Terms of Use and Application
- Submittal Checklist Form
- Submit to
- Electronic portal (AUS 8100 SW2026-02 link)
- Scope location
- Austin, TX
- Reported agency
- City of Austin
Questions about this RFP
How do I respond to this RFP from City of Austin, Department of Aviation?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 17, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Electronic portal (AUS 8100 SW2026-02 link). For questions, contact Shawn Willett.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Austin, Department of Aviation in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shawn Willett at (512) 974-2021. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "RAC Airport Qualifications, Business References Qualification, Advertisement Qualifications, Financial Qualifications, Texas Secretary of State Qualification, MAG Bid" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Austin, Department of Aviation?
All active and historical solicitations from City of Austin, Department of Aviation are tracked and searchable. As a airport authority agency, City of Austin, Department of Aviation regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 9 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Rental Car Brand Submittal Form, Executive Summary, RAC Airport Qualifications, Business References Qualifications, Advertisement Qualifications, Financial Qualifications, Texas Secretary of State Qua. Review the full document from City of Austin, Department of Aviation for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Austin, TX. Review the full solicitation for detailed scope requirements.