City of Austin, Bulk Motor Fuels and Fuel-Related Products & Services, IFB 7800 MLJ1046, 2026
City of Austin cityCity · Austin, TX- Due
- Oct 29, 2026
- Deadline passed
- Posted
- Oct 5, 2026
- Primary contact
- Marissa Jones
- (512) 974-2038
The 30-second brief
Procure unleaded gasoline, ethanol fuels, E10, E85, diesel, B20 bio-diesel, renewable diesel, DEF, fuel additives, and special fuel-related services. The objective is to engage a singular vendor capable of delivering a comprehensive, cost-effective contract for bulk motor fuels and fuel-related products and services for the entirety of the City’s vehicle and equipment fleet. Submission deadline is October 29, 2026, at 2:00 pm CT via eResponse in Austin Finance Online. A non-mandatory pre-offer meeting is scheduled for October 13, 2026.
Unleaded gasoline, E10 ethanol, E85 ethanol, B20 bio-diesel fuel, Diesel fuel, Renewable diesel, DEF (Diesel Exhaust Fluid), Fuel additives, And transport delivery services.
Price, local business preference, small business preference
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Summary
Procure unleaded gasoline, ethanol fuels, E10, E85, diesel, B20 bio-diesel, renewable diesel, DEF, fuel additives, and special fuel-related services.
The objective is to engage a singular vendor capable of delivering a comprehensive, cost-effective contract for bulk motor fuels and fuel-related products and services for the entirety of the City’s vehicle and equipment fleet. Submission deadline is October 29, 2026, at 2:00 pm CT via eResponse in Austin Finance Online. A non-mandatory pre-offer meeting is scheduled for October 13, 2026.
EVALUATION CRITERIA
3- Price
- Local business preference
- Small business preference
REQUIRED DELIVERABLES
9- Unleaded gasoline
- E10 ethanol
- E85 ethanol
- B20 bio-diesel fuel
- Diesel fuel
- Renewable diesel
- DEF (Diesel Exhaust Fluid)
- Fuel additives
- Transport delivery services
REQUIRED ATTACHMENTS
7- SUBMITTAL - Offer and Acceptance
- SUBMITTAL - Price Sheet
- SUBMITTAL - Local Business Preference (Optional)
- SUBMITTAL - Small Business Preference (Optional)
- SUBMITTAL - Subcontracting Plan
- SUBMITTAL - Living Wage
- SUBMITTAL - Employer Certification Wage Theft Ordinance
- Submit to
- https://www.austintexas.gov/financeonline
- Scope location
- Austin, TX
- Reported agency
- City of Austin
Questions about this BID
How do I respond to this Bid from City of Austin city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.austintexas.gov/financeonline. For questions, contact Marissa Jones.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Austin city in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Marissa Jones at (512) 974-2038. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Unleaded gasoline, E10 ethanol, E85 ethanol, B20 bio-diesel fuel, Diesel fuel, Renewable diesel, DEF (Diesel Exhaust Fluid), Fuel additives, And transport delivery services.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, local business preference, small business preference" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Austin city?
All active and historical solicitations from City of Austin city are tracked and searchable. As a city agency, City of Austin city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: SUBMITTAL - Offer and Acceptance, SUBMITTAL - Price Sheet, SUBMITTAL - Local Business Preference (Optional), SUBMITTAL - Small Business Preference (Optional), SUBMITTAL - Subcontracting Plan, SUBMITTA. Review the full document from City of Austin city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Austin, TX. Review the full solicitation for detailed scope requirements.