City of Aurora - HVAC Equipment Replacement at Aurora RT25 Transportation Center - IFB #26-100 (2026)
City of Aurora cityCity · Aurora, IL- Due
- Nov 25, 2026
- 28 days left
- Posted
- Oct 26, 2026
- Contract term
- 1 year
- Primary contact
- Brenda Quintero
- (630) 256-3657
The 30-second brief
The City of Aurora is soliciting bids from qualified contractors for the replacement of the existing air-handling unit and condensing unit at the Aurora 25 Transportation Center. The project involves the removal and proper disposal of existing Trane HVAC equipment, including air handler Model BWH240B400DA and condensing unit Model TTA240E40RAA (20-ton capacity). The work includes the furnishing, installation, connection, testing, and startup of new Carrier equipment, specifically Carrier Air Handler Model 40RLA25T3A6-UAOAO and Carrier Condensing Unit Model 38ACD725A0A6-OOA00 (dual-circuit, three-stage, 20-ton capacity). Scope encompasses all labor, materials, equipment, refrigerant recovery and R-454B charging, new refrigerant lines and insulation, sheet metal transitions, electrical work with properly sized breakers and disconnect, ductwork modifications, drywall repairs, and equipment rental. Bids are due by November 25, 2026, at 11:00 am via the OpenGov e-procurement portal. A mandatory pre-proposal meeting is scheduled for November 5, 2026, at 11:00 am at the Aurora Transportation Center, 233 N. Broadway, Aurora, IL 60505. Question submission deadline is November 16, 2026. Requirements include a 10% bid deposit, performance and payment bonds, prevailing wages for Kane County, local vendor preference, and proof of HVAC licensing.
Air Handler: One (1) Carrier Air Handler, Model 40RLA25T3A6-UAOAO; Condensing Unit: One (1) Carrier Model 38ACD725A0A6-OOA00, Dual-circuit, Three (3) stage, Condensing unit, 20-ton capacity
Compliance with terms and conditions, bid price, qualifications, experience, past performance, financial responsibility, project schedule and completion date, quality and suitability of equipment and materials, service and maintenance capabilities, warranty provisions
Get the decision makers at Aurora city before you write a word.
Get decision-maker emailsFree account · 30-second setup · No credit card
Summary
The City of Aurora is soliciting bids from qualified contractors for the replacement of the existing air-handling unit and condensing unit at the Aurora 25 Transportation Center.
The project involves the removal and proper disposal of existing Trane HVAC equipment, including air handler Model BWH240B400DA and condensing unit Model TTA240E40RAA (20-ton capacity). The work includes the furnishing, installation, connection, testing, and startup of new Carrier equipment, specifically Carrier Air Handler Model 40RLA25T3A6-UAOAO and Carrier Condensing Unit Model 38ACD725A0A6-OOA00 (dual-circuit, three-stage, 20-ton capacity). Scope encompasses all labor, materials, equipment, refrigerant recovery and R-454B charging, new refrigerant lines and insulation, sheet metal transitions, electrical work with properly sized breakers and disconnect, ductwork modifications, drywall repairs, and equipment rental. Bids are due by November 25, 2026, at 11:00 am via the OpenGov e-procurement portal. A mandatory pre-proposal meeting is scheduled for November 5, 2026, at 11:00 am at the Aurora Transportation Center, 233 N. Broadway, Aurora, IL 60505. Question submission deadline is November 16, 2026. Requirements include a 10% bid deposit, performance and payment bonds, prevailing wages for Kane County, local vendor preference, and proof of HVAC licensing.
EVALUATION CRITERIA
10- Compliance with terms and conditions
- Bid price
- Qualifications
- Experience
- Past performance
- Financial responsibility
- Project schedule and completion date
- Quality and suitability of equipment and materials
- Service and maintenance capabilities
- Warranty provisions
REQUIRED DELIVERABLES
6- Air Handler: One (1) Carrier Air Handler
- Model 40RLA25T3A6-UAOAO; Condensing Unit: One (1) Carrier Model 38ACD725A0A6-OOA00
- Dual-circuit
- Three (3) stage
- Condensing unit
- 20-ton capacity
REQUIRED ATTACHMENTS
16- Bid Deposit
- City of Aurora terms and conditions acknowledgement
- Contact Information
- City of Aurora HVAC Contractor License/Registration
- ICC Master Mechanical Certification
- Illinois Plumbing & Mechanical Contractor License (State Requirement)
- EPA Section 608 Certification (All Technicians)
- References
- Sub-Contractor List
- Eligibility certification
- Bidder's Tax Certification
- Bidder's Certification
- Apprenticeship or Training Program Certification
- Union/Apprenticeship Requested Documentation
- Local Vendor Preference Application
- Certificate of Insurance (COI)
- Submit to
- https://procurement.opengov.com/portal/aurorail
- Scope location
- Aurora, IL
- Reported agency
- City of Aurora
Questions about this BID
How do I respond to this Bid from City of Aurora city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/aurorail. For questions, contact Brenda Quintero.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Aurora city in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brenda Quintero at (630) 256-3657. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Air Handler: One (1) Carrier Air Handler, Model 40RLA25T3A6-UAOAO; Condensing Unit: One (1) Carrier Model 38ACD725A0A6-OOA00, Dual-circuit, Three (3) stage, Condensing unit, 20-ton capacity. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with terms and conditions, bid price, qualifications, experience, past performance, financial responsibility, project schedule and completion date, quality and suitability of equipment and..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Aurora city?
All active and historical solicitations from City of Aurora city are tracked and searchable. As a city agency, City of Aurora city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 25, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Deposit, City of Aurora terms and conditions acknowledgement, Contact Information, City of Aurora HVAC Contractor License/Registration, ICC Master Mechanical Certification, Illinois Plumbing & Mec. Review the full document from City of Aurora city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Aurora, IL. Review the full solicitation for detailed scope requirements.