City of Ashland Water Management and Conservation Plan Update RFP 2022 - Project 2022-02
City of AshlandCity · Ashland, OR- Due
- Sep 22, 2022
- Deadline passed
- Posted
- Aug 18, 2022
- Contract term
- 1 year
- Primary contact
- Scott Fleury
- (541) 488-5587
The 30-second brief
The City of Ashland is seeking proposals for professional consultant services to review and update the City's Water Management and Conservation Plan (WMCP) under Project 2022-02. The scope includes climate analysis impacts on water supplies, refreshing supply planning from the 2012 Water Master Plan, identifying recycled water reuse opportunities, and developing conservation and curtailment elements in accordance with OAR 690 Division 086. The project requires the services of a Certified Water Rights Examiner registered in Oregon. Proposals are limited to eight pages and must be physically received by September 22, 2022, at 2:00 PM PST. Evaluation criteria include project approach (20 pts), experience (20 pts), team experience (30 pts), and ability to complete projects on time/budget (30 pts).
Water Management and Conservation Plan (WMCP) Update, Executive Summary, Presentation Materials for Public Open House and City Council
Project Approach, Project Experience, Project Team Experience, Ability to Complete Projects on Time and Within Budget, Termination for Default
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Summary
The City of Ashland is seeking proposals for professional consultant services to review and update the City's Water Management and Conservation Plan (WMCP) under Project 2022-02.
The scope includes climate analysis impacts on water supplies, refreshing supply planning from the 2012 Water Master Plan, identifying recycled water reuse opportunities, and developing conservation and curtailment elements in accordance with OAR 690 Division 086. The project requires the services of a Certified Water Rights Examiner registered in Oregon. Proposals are limited to eight pages and must be physically received by September 22, 2022, at 2:00 PM PST. Evaluation criteria include project approach (20 pts), experience (20 pts), team experience (30 pts), and ability to complete projects on time/budget (30 pts).
EVALUATION CRITERIA
5- Project Approach
- Project Experience
- Project Team Experience
- Ability to Complete Projects on Time and Within Budget
- Termination for Default
REQUIRED DELIVERABLES
3- Water Management and Conservation Plan (WMCP) Update
- Executive Summary
- Presentation Materials for Public Open House and City Council
REQUIRED ATTACHMENTS
4- Resumes
- Proposal Form
- Independent Contractor Certification
- W-9
REQUIRED STAFFING
Certified Water Rights Examiner
- Submit to
- City of Ashland Public Works Engineering Office, 51 Winburn Way, Ashland OR 97520
- Duration
- 12 months
- Scope location
- Ashland, OR
Questions about this RFP
How do I respond to this RFP from City of Ashland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 22, 2022. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Ashland Public Works Engineering Office, 51 Winburn Way, Ashland OR 97520. For questions, contact Scott Fleury.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Ashland in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Scott Fleury at (541) 488-5587. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Certified Water Rights Examiner. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Water Management and Conservation Plan (WMCP) Update, Executive Summary, Presentation Materials for Public Open House and City Council. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Approach, Project Experience, Project Team Experience, Ability to Complete Projects on Time and Within Budget, Termination for Default" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Ashland?
All active and historical solicitations from City of Ashland are tracked and searchable. As a city agency, City of Ashland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Resumes, Proposal Form, Independent Contractor Certification, W-9. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Ashland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ashland, OR. Review the full solicitation for detailed scope requirements.