City of Annapolis RFP #26-35 Automatic Vehicle Location (AVL) and Automated Voice Annunciation (AVA) Technology
City of AnnapolisCity · Annapolis, MD- Due
- Jun 26, 2026
- Deadline passed
- Posted
- Apr 17, 2026
- Primary contact
- Charles M. Mike Garascia
The 30-second brief
The City of Annapolis is soliciting proposals under RFP #26-35 for the procurement of new Automatic Vehicle Location (AVL) and Automated Voice Annunciation (AVA) technology for Annapolis Transit. The scope of work includes providing hardware and compatible software systems for automated aural stop announcements in compliance with the Americans with Disabilities Act (ADA). A virtual pre-proposal meeting is scheduled for April 29, 2026, via Google Meet. Evaluation criteria include qualifications, related experience, and references (20 points); staffing and technical approach (20 points); work plan (20 points); and total cost (40 points). Proposals are due by June 26, 2026, at 2:00 p.m. local time, and can be submitted via email to [email protected] or delivered to the Central Purchasing Department.
All interested parties are requested to provide a response containing all required elements herein to the City by the deadline given. A selection committee will review and evaluate all proposals, with the intention of selecting a Consultant who provides a proposal that, in the opinion of the City, provides the best value (receives the highest score, as determined by the evaluation criteria listed below). If the selection committee so chooses, respondents may be invited for an interview to supplement their submission. The selection team will review proposals for conformance with the requirements included in this request for proposals and will evaluate submissions to identify the most responsive firm. Ratings shall be based on, but not limited to, the following criteria: The evaluation criteria will be assigned the following points as denoted Evaluation Criteria Weight Points Assigned Technical Criteria Qualifications, Related Experience, and References 20 Staffing and Technical Approach 20 Work Plan 20 Price Proposal Total Cost 40 Total Points 100
Qualifications Related Experience and References (20), Staffing and Technical Approach (20), Work Plan (20), Total Cost (40)
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Summary
The City of Annapolis is soliciting proposals under RFP #26-35 for the procurement of new Automatic Vehicle Location (AVL) and Automated Voice Annunciation (AVA) technology for Annapolis Transit.
The scope of work includes providing hardware and compatible software systems for automated aural stop announcements in compliance with the Americans with Disabilities Act (ADA). A virtual pre-proposal meeting is scheduled for April 29, 2026, via Google Meet. Evaluation criteria include qualifications, related experience, and references (20 points); staffing and technical approach (20 points); work plan (20 points); and total cost (40 points). Proposals are due by June 26, 2026, at 2:00 p.m. local time, and can be submitted via email to [email protected] or delivered to the Central Purchasing Department.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
All interested parties are requested to provide a response containing all required elements herein to the City by the deadline given. A selection committee will review and evaluate all proposals, with the intention of selecting a Consultant who provides a proposal that, in the opinion of the City, provides the best value (receives the highest score, as determined by the evaluation criteria listed below). If the selection committee so chooses, respondents may be invited for an interview to supplement their submission. The selection team will review proposals for conformance with the requirements included in this request for proposals and will evaluate submissions to identify the most responsive firm. Ratings shall be based on, but not limited to, the following criteria: The evaluation criteria will be assigned the following points as denoted Evaluation Criteria Weight Points Assigned Technical Criteria Qualifications, Related Experience, and References 20 Staffing and Technical Approach 20 Work Plan 20 Price Proposal Total Cost 40 Total Points 100
REQUIRED ATTACHMENTS
6- Qualifications
- Related Experience
- References
- Staffing and Technical Approach
- Work Plan
- Price Proposal
- Submit to
- [email protected] | City of Annapolis, Central Purchasing Department, 25 Shaw Street, Annapolis, Maryland 21401
- Scope location
- Annapolis, Maryland
Questions about this RFP
How do I respond to this RFP from City of Annapolis?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] | City of Annapolis, Central Purchasing Department, 25 Shaw Street, Annapolis, Maryland 21401. For questions, contact Charles M. Mike Garascia.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Annapolis in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Charles M. Mike Garascia. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: All interested parties are requested to provide a response containing all required elements herein to the City by the deadline given. A selection committee will review and evaluate all proposals, with the intention of selecting a Consultant who provides a proposal that, in the opinion of the City, p. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications Related Experience and References (20), Staffing and Technical Approach (20), Work Plan (20), Total Cost (40)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Annapolis?
All active and historical solicitations from City of Annapolis are tracked and searchable. As a city agency, City of Annapolis regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Qualifications, Related Experience, References, Staffing and Technical Approach, Work Plan, Price Proposal. Review the full document from City of Annapolis for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Annapolis, Maryland. Review the full solicitation for detailed scope requirements.