City of Alameda Communications Consultant Services RFP No. 26-08 2026
City of AlamedaCity · Alameda, CA- Due
- Sep 11, 2026
- Deadline passed
- Posted
- Sep 1, 2026
- Contract term
- 2 years
- Primary contact
- Alyssa Tomfohrde
The 30-second brief
The City of Alameda is seeking proposals for on-call and project-based communications support services under RFP No. 26-08. The selected consultant will assist the City Manager’s Office with tasks including drafting press releases and media advisories, managing social media content and analytics, and developing a three-year strategic communications plan. Optional services include website content architecture, newsletter production, and community survey design. The contract term is an initial two years with two optional one-year extensions. Proposals are due by September 11, 2026, at 4:00 p.m. Pacific Time, with a question deadline of September 4, 2026. Evaluation criteria include relevant experience with California municipalities (25%), personnel qualifications (20%), and proposed approach (20%).
Press releases, Media advisories, Talking points, Editorial calendar, Social media posts, Monthly analytics reporting, Three-year strategic communications plan, Existing conditions memorandum
Relevant experience with California municipalities (25%), Qualifications availability and continuity of assigned personnel (20%), Quality and practicality of the proposed approach and work plan (20%), Demonstrated writing and content quality (15%), Cost rate structure and overall value (15%), References and past performance (5%)
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Summary
The City of Alameda is seeking proposals for on-call and project-based communications support services under RFP No. 26-08.
The selected consultant will assist the City Manager’s Office with tasks including drafting press releases and media advisories, managing social media content and analytics, and developing a three-year strategic communications plan. Optional services include website content architecture, newsletter production, and community survey design. The contract term is an initial two years with two optional one-year extensions. Proposals are due by September 11, 2026, at 4:00 p.m. Pacific Time, with a question deadline of September 4, 2026. Evaluation criteria include relevant experience with California municipalities (25%), personnel qualifications (20%), and proposed approach (20%).
EVALUATION CRITERIA
Relevant experience with California municipalities (25%), Qualifications availability and continuity of assigned personnel (20%), Quality and practicality of the proposed approach and work plan (20%), Demonstrated writing and content quality (15%), Cost rate structure and overall value (15%), References and past performance (5%)
REQUIRED DELIVERABLES
8- Press releases
- Media advisories
- Talking points
- Editorial calendar
- Social media posts
- Monthly analytics reporting
- Three-year strategic communications plan
- Existing conditions memorandum
REQUIRED ATTACHMENTS
5- Attachment A - Sample Professional Services Agreement
- Attachment B - Non-collusion declaration
- Attachment C - Conflict of interest disclosure
- Resumes
- Work samples
REQUIRED STAFFING
day-to-day lead, subconsultants
- Submit to
- [email protected]
- Scope location
- Alameda, CA
Questions about this RFP
How do I respond to this RFP from City of Alameda?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Alyssa Tomfohrde.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Alameda in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alyssa Tomfohrde. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: day-to-day lead, subconsultants. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Press releases, Media advisories, Talking points, Editorial calendar, Social media posts, Monthly analytics reporting, Three-year strategic communications plan, Existing conditions memorandum. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant experience with California municipalities (25%), Qualifications availability and continuity of assigned personnel (20%), Quality and practicality of the proposed approach and work plan (20%),..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Alameda?
All active and historical solicitations from City of Alameda are tracked and searchable. As a city agency, City of Alameda regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A - Sample Professional Services Agreement, Attachment B - Non-collusion declaration, Attachment C - Conflict of interest disclosure, resumes, work samples. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Alameda for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Alameda, CA. Review the full solicitation for detailed scope requirements.