City of Alameda - 4-Year On-Call Roof Repair Service - 2026
City of Alameda, City of Alameda, CA·City
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- Primary Contact
- Chandni Patel · (510) 747-7978
- Contract Term
- 4 years
- Duration
- 48 months
- Scope Location
- Alameda, CA
- Submission Address
- [email protected]
SUMMARY
The City of Alameda is seeking proposals from qualified, licensed roofing contractors for a 4-year on-call roof repair and emergency water-loss prevention services contract across approximately 76 City-owned facilities, including City Hall, City Hall West, Alameda Free Library buildings, Recreation and Parks buildings, and Police and Fire facilities. The scope of work encompasses emergency leak response and containment, temporary weatherproofing such as tarping and shrink-wrapping, water redirection and drainage clearance, roof leak tracing, core sampling and substrate inspection, permanent roof repairs and restoration for low-slope flat roof systems (BUR, Modified Bitumen, TPO, PVC, EPDM) and steep-slope systems (asphalt shingles, tiles, slate, metal), flashings, penetrations, preventative maintenance, pre-storm seasonal inspections, and debris and drainage maintenance. Services will be provided on an as-needed basis with a total four-year contract value not to exceed $500,000, compensated on a time-and-materials basis with a not-to-exceed limit per work order. Submissions are due by October 15, 2026, at 2:00 PM. Bid questions are due by October 6, 2026. Evaluation criteria include the ability to carry out and manage the project (25%), qualifications (25%), willingness to comply with agreement terms (25%), cost of proposal (25%), and local business preference.
EVALUATION CRITERIA
Ability of the Proposer to Carry Out and Manage the Proposed Project (25%), Qualifications (25%), Willingness to Comply with the Proposed Agreement Terms (25%), Cost of Proposal (25%), Local Business
REQUIRED DELIVERABLES
Emergency leak response, Temporary weatherproofing, Water intrusion diagnostics, Preventative roof maintenance, Permanent roof repairs, Emergency tarping and shrink-wrapping, Water redirection and drainage clearance, Roof leak tracing, Core sampling and substrate inspection, Flat and steep-slope roof system repairs, Flashings and penetrations repair, Pre-storm and seasonal inspections, Debris and drainage maintenance, Sealing and coating touch-ups
REQUIRED ATTACHMENTS
statement of qualifications, statement of exceptions, project pricing hourly rate sheet, Exhibit B, proof of permits and licenses, certificate of insurance
REQUIRED STAFFING ROLES
roofing contractor, project manager, technicians, laborers
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Alameda?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Chandni Patel.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability of the Proposer to Carry Out and Manage the Proposed Project (25%), Qualifications (25%), Willingness to Comply with the Proposed Agreement Terms (25%), Cost of Proposal (25%), Local Business" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Alameda?
All active and historical solicitations from City of Alameda are tracked and searchable. As a city agency, City of Alameda regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 15, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: statement of qualifications, statement of exceptions, project pricing hourly rate sheet, Exhibit B, proof of permits and licenses, certificate of insurance. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Alameda for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Alameda in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chandni Patel at (510) 747-7978. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Alameda, CA. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: roofing contractor, project manager, technicians, laborers. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Emergency leak response, Temporary weatherproofing, Water intrusion diagnostics, Preventative roof maintenance, Permanent roof repairs, Emergency tarping and shrink-wrapping, Water redirection and drainage clearance, Roof leak tracing, Core sampling and substrate inspection, Flat and steep-slope roo. Proposals should clearly address how each deliverable will be met.
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