Chicago Metropolitan Agency for Planning - eProcurement and Contract Management Solution - RFP No. 411, 2026
Chicago Metropolitan Agency for PlanningMPO · Chicago, IL- Due
- Nov 13, 2026
- 16 days left
- Posted
- Oct 14, 2026
- Contract term
- 3 years
The 30-second brief
The Chicago Metropolitan Agency for Planning (CMAP) seeks a cloud-based (SaaS) eProcurement and contract management platform, along with implementation, integration, data migration, training, and support services. The solution must integrate with Microsoft Dynamics 365, Microsoft Entra ID, and the Microsoft 365 ecosystem. Key capabilities include solicitation and public bidding, supplier self-registration, contract lifecycle management, procure-to-pay workflows, and reporting. The submission deadline is November 13, 2026, at 2:00 PM CT, with a non-mandatory pre-proposal conference on October 21, 2026, and a question deadline of November 4, 2026. The initial contract term is three years with two additional one-year renewal options.
Functional fit to the Scope of Work in Section 2 (35), Microsoft Dynamics 365 and Microsoft 365 integration approach (20), Implementation approach, plan, and team (15), Vendor experience, public-sector references, and stability (10), SLAs, support model, security, and accessibility posture (10), Total cost of ownership (5-year) (10)
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Summary
The Chicago Metropolitan Agency for Planning (CMAP) seeks a cloud-based (SaaS) eProcurement and contract management platform, along with implementation, integration, data migration, training, and support services.
The solution must integrate with Microsoft Dynamics 365, Microsoft Entra ID, and the Microsoft 365 ecosystem. Key capabilities include solicitation and public bidding, supplier self-registration, contract lifecycle management, procure-to-pay workflows, and reporting. The submission deadline is November 13, 2026, at 2:00 PM CT, with a non-mandatory pre-proposal conference on October 21, 2026, and a question deadline of November 4, 2026. The initial contract term is three years with two additional one-year renewal options.
EVALUATION CRITERIA
Functional fit to the Scope of Work in Section 2 (35), Microsoft Dynamics 365 and Microsoft 365 integration approach (20), Implementation approach, plan, and team (15), Vendor experience, public-sector references, and stability (10), SLAs, support model, security, and accessibility posture (10), Total cost of ownership (5-year) (10)
REQUIRED ATTACHMENTS
10- Client Examples
- Bidder Information
- Price Proposal Detail
- Certifications
- Accessibility Conformance Report (VPAT/ACR)
- Security documentation
- Solution Clarification Questionnaire
- Interrogatories
- Reference Questionnaire
- CAGE Code Report
- Submit to
- https://cmap.illinois.gov/procurement
- Duration
- 60 months
- Scope location
- Chicago, IL
Questions about this RFP
How do I respond to this RFP from Chicago Metropolitan Agency for Planning?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 13, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://cmap.illinois.gov/procurement.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Chicago Metropolitan Agency for Planning in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Functional fit to the Scope of Work in Section 2 (35), Microsoft Dynamics 365 and Microsoft 365 integration approach (20), Implementation approach, plan, and team (15), Vendor experience, public-secto..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Chicago Metropolitan Agency for Planning?
All active and historical solicitations from Chicago Metropolitan Agency for Planning are tracked and searchable. As a mpo agency, Chicago Metropolitan Agency for Planning regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 13, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Client Examples, Bidder Information, Price Proposal Detail, Certifications, Accessibility Conformance Report (VPAT/ACR), Security documentation, Solution Clarification Questionnaire, Interrogatories,. Review the full document from Chicago Metropolitan Agency for Planning for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Chicago, IL. Review the full solicitation for detailed scope requirements.