Cherokee County Delivered Fuel Annual Supply Contract Bid RFB #2026-03 - FY 2027
Cherokee CountyCounty · Cherokee County, TX- Due
- Sep 24, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Steven Daughety
- (903) 683-2717
The 30-second brief
Cherokee County is soliciting sealed bids for its annual delivered fuel supply contract for fiscal year 2027. The scope includes furnishing and delivering various fuel types, including regular, special, and super unleaded gasoline, as well as No. 2 diesel and ultra-low red diesel, to multiple precinct barns and the Sheriff's Office. Bidders must provide a fixed mark-up per gallon over the rack price, which must include all delivery charges and fees. Delivery is required within 24 hours of order at designated sites in Rusk, Alto, Jacksonville, and Troup. The contract term is approximately twelve months beginning from the date of award (October 2026). Bids are due by September 24, 2026, at 1:00 PM to the County Auditor's Office in Rusk, Texas. Required documentation includes an Affidavit (Exhibit A), Conflict of Interest Questionnaire (Form CIQ), and proof of insurance (General Liability and Automobile Liability).
Itemized invoices, Source documents for rack pricing, Certificate of Interested Parties (Form 1295)
Lowest and best bid, unit price, extended price, special needs, testing samples, delivery, past performance
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Summary
Cherokee County is soliciting sealed bids for its annual delivered fuel supply contract for fiscal year 2027.
The scope includes furnishing and delivering various fuel types, including regular, special, and super unleaded gasoline, as well as No. 2 diesel and ultra-low red diesel, to multiple precinct barns and the Sheriff's Office. Bidders must provide a fixed mark-up per gallon over the rack price, which must include all delivery charges and fees. Delivery is required within 24 hours of order at designated sites in Rusk, Alto, Jacksonville, and Troup. The contract term is approximately twelve months beginning from the date of award (October 2026). Bids are due by September 24, 2026, at 1:00 PM to the County Auditor's Office in Rusk, Texas. Required documentation includes an Affidavit (Exhibit A), Conflict of Interest Questionnaire (Form CIQ), and proof of insurance (General Liability and Automobile Liability).
EVALUATION CRITERIA
7- Lowest and best bid
- Unit price
- Extended price
- Special needs
- Testing samples
- Delivery
- Past performance
REQUIRED DELIVERABLES
3- Itemized invoices
- Source documents for rack pricing
- Certificate of Interested Parties (Form 1295)
REQUIRED ATTACHMENTS
5- Affidavit (Exhibit A)
- Conflict of Interest Questionnaire (Form CIQ, Exhibit B)
- SDNs/Blocked Persons Affirmation (Exhibit C)
- Bid Quotation Form (Exhibit D)
- Certificate of Insurance
- Submit to
- 135 South Main Street, 3rd Floor, Rusk, Texas 75785
- Duration
- 12 months
- Scope location
- Cherokee County, TX
Questions about this BID
How do I respond to this Bid from Cherokee County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 135 South Main Street, 3rd Floor, Rusk, Texas 75785. For questions, contact Steven Daughety.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Cherokee County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Steven Daughety at (903) 683-2717. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Itemized invoices, Source documents for rack pricing, Certificate of Interested Parties (Form 1295). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and best bid, unit price, extended price, special needs, testing samples, delivery, past performance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Cherokee County?
All active and historical solicitations from Cherokee County are tracked and searchable. As a county agency, Cherokee County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Affidavit (Exhibit A), Conflict of Interest Questionnaire (Form CIQ, Exhibit B), SDNs/Blocked Persons Affirmation (Exhibit C), Bid Quotation Form (Exhibit D), Certificate of Insurance. Review the full document from Cherokee County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cherokee County, TX. Review the full solicitation for detailed scope requirements.