Cherokee County - Purchase of Road Materials, Services and Projects - RFB 2026-04
Cherokee CountyCounty · Cherokee County, TX- Due
- Oct 29, 2026
- Deadline passed
- Posted
- Oct 6, 2026
- Contract term
- 1 year
- Primary contact
- Steven Daughety
- (903) 683-2717
The 30-second brief
Cherokee County, Texas is soliciting bids for road materials, services and projects funded by Cherokee County Lateral Road Taxes and the American Rescue Plan Act (ARPA) for a 12-month contract period beginning October 1, 2026, through September 30, 2027. The scope covers various road materials meeting TxDOT specifications, including crushed screen, crushed concrete, crushed ironstone, standard base, limestone base, iron ore base, clay base, pre-coat materials, light weight materials, oil sand, super patch, asphalt regrind millings, hot mix asphalt types C and D, LRA premix, asphalt, oil, and emulsions, as well as road material services and full-service road projects such as chip seal and fog seal surface treatments. Bids are due by 1:00 PM CDT on Thursday, October 29, 2026, at the Cherokee County Auditor's Office in Rusk, Texas. Written questions are due by Friday, October 23, 2026, at 5:00 PM CDT. Vendors must submit unit prices per ton or per gallon, maintain pricing for six-month increments, and comply with SAM.gov debarment checks and federal provisions under 2 CFR Part 200.
3" X 5", 12" X 18", 12" X 24", 3" X 5" (RIP-RAP), 5" X 8" (RIP-RAP), 12" X 12" (RIP-RAP), CRUSHED SCREEN, CRUSHED CONCRETE, CRUSHED IRONSTONE, STANDARD BASE (Limestone/Caliché), ½” LIMESTONE BASE, 2” LIMESTONE BASE, 3” LIMESTONE BASE, IRON ORE BASE, CLAY BASE, GRADE 3 PRE-COAT, GRADE 4 PRE-COAT, GRADE 5 PRE-COAT, GRADE 3 LIGHT WEIGHT, GRADE 4 LIGHT WEIGHT, OIL SAND (Hot Process), PUG MILL OIL SAND (Ambient Temp. Process), OIL SAND/WITH COUNTY PROVIDED MATERIALS, SUPER PATCH (BULK), ASPHALT REGRIND MILLINGS, TYPE B & D HMCL, HOT MIX TYPE C, HOT MIX TYPE D, LRA PREMIX TYPE D, AC10, CRS-2, Asphalt Road Oil, MC30 PRIME, CSS-1 FOG SEAL, CRS2-P, CWE-2, ROC, High Polymer Fog Seal, On-site Oil Sand Pug Mixing Service, On-site Oil Sand and RAP Pug Mixing Service, Add-on RAP Screening, Add-on Sand Screening, FOG SEAL-ONYX Surface Treatment, Chip Seal Surface Treatment
Price, Delivery, Bidder’s past performance record with Cherokee County, Results of reference check, Cherokee County’s evaluation of Bidder’s ability to perform, Cherokee County’s experience with products bid, Special needs and requirements of Cherokee County, Terms and discounts
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Summary
Cherokee County, Texas is soliciting bids for road materials, services and projects funded by Cherokee County Lateral Road Taxes and the American Rescue Plan Act (ARPA) for a 12-month contract period beginning October 1, 2026, through September 30, 2027.
The scope covers various road materials meeting TxDOT specifications, including crushed screen, crushed concrete, crushed ironstone, standard base, limestone base, iron ore base, clay base, pre-coat materials, light weight materials, oil sand, super patch, asphalt regrind millings, hot mix asphalt types C and D, LRA premix, asphalt, oil, and emulsions, as well as road material services and full-service road projects such as chip seal and fog seal surface treatments. Bids are due by 1:00 PM CDT on Thursday, October 29, 2026, at the Cherokee County Auditor's Office in Rusk, Texas. Written questions are due by Friday, October 23, 2026, at 5:00 PM CDT. Vendors must submit unit prices per ton or per gallon, maintain pricing for six-month increments, and comply with SAM.gov debarment checks and federal provisions under 2 CFR Part 200.
EVALUATION CRITERIA
8- Price
- Delivery
- Bidder’s past performance record with Cherokee County
- Results of reference check
- Cherokee County’s evaluation of Bidder’s ability to perform
- Cherokee County’s experience with products bid
- Special needs and requirements of Cherokee County
- Terms and discounts
REQUIRED DELIVERABLES
22- 3" X 5"
- 12" X 18"
- 12" X 24"
- 3" X 5" (RIP-RAP)
- 5" X 8" (RIP-RAP)
- 12" X 12" (RIP-RAP)
- CRUSHED SCREEN
- CRUSHED CONCRETE
- CRUSHED IRONSTONE
- STANDARD BASE (Limestone/Caliché)
- ½” LIMESTONE BASE
- 2” LIMESTONE BASE
- 3” LIMESTONE BASE
- IRON ORE BASE
- CLAY BASE
- GRADE 3 PRE-COAT
- GRADE 4 PRE-COAT
- GRADE 5 PRE-COAT
- GRADE 3 LIGHT WEIGHT
- GRADE 4 LIGHT WEIGHT
- OIL SAND (Hot Process)
- PUG MILL OIL SAND (Ambient Temp
Process), OIL SAND/WITH COUNTY PROVIDED MATERIALS, SUPER PATCH (BULK), ASPHALT REGRIND MILLINGS, TYPE B & D HMCL, HOT MIX TYPE C, HOT MIX TYPE D, LRA PREMIX TYPE D, AC10, CRS-2, Asphalt Road Oil, MC30 PRIME, CSS-1 FOG SEAL, CRS2-P, CWE-2, ROC, High Polymer Fog Seal, On-site Oil Sand Pug Mixing Service, On-site Oil Sand and RAP Pug Mixing Service, Add-on RAP Screening, Add-on Sand Screening, FOG SEAL-ONYX Surface Treatment, Chip Seal Surface Treatment
REQUIRED ATTACHMENTS
16- BID SHEET
- BID SIGNATURE FORM
- CERTIFICATION OF ELIGIBILITY
- COMPLIANCE WITH FEDERAL AND STATE LAWS (FORM 1295)
- VENDOR REFERENCES
- INSURANCE CERTIFICATION
- STATEMENT OF NO BID
- CONFLICT OF INTEREST (FORM CIQ)
- CERTIFICATION REGARDING LOBBYING
- DISCLOSURE OF LOBBYING ACTIVITIES
- SYSTEM FOR AWARD MANAGEMENT
- SEAT BELT USE POLICY
- TEXT MESSAGING POLICY
- RESIDENCE CERTIFICATION
- W-9
- NONCOLLUSION AFFIDAVIT OF PRIME BIDDER
- Submit to
- Cherokee County Auditor's Office, 135 South Main Street, 3rd Floor, Rusk, Texas 75785
- Scope location
- Rusk, TX
Questions about this BID
How do I respond to this Bid from Cherokee County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Cherokee County Auditor's Office, 135 South Main Street, 3rd Floor, Rusk, Texas 75785. For questions, contact Steven Daughety.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Cherokee County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Steven Daughety at (903) 683-2717. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 3" X 5", 12" X 18", 12" X 24", 3" X 5" (RIP-RAP), 5" X 8" (RIP-RAP), 12" X 12" (RIP-RAP), CRUSHED SCREEN, CRUSHED CONCRETE, CRUSHED IRONSTONE, STANDARD BASE (Limestone/Caliché), ½” LIMESTONE BASE, 2” LIMESTONE BASE, 3” LIMESTONE BASE, IRON ORE BASE, CLAY BASE, GRADE 3 PRE-COAT, GRADE 4 PRE-COAT, GRA. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, Delivery, Bidder’s past performance record with Cherokee County, Results of reference check, Cherokee County’s evaluation of Bidder’s ability to perform, Cherokee County’s experience with produ..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Cherokee County?
All active and historical solicitations from Cherokee County are tracked and searchable. As a county agency, Cherokee County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: BID SHEET, BID SIGNATURE FORM, CERTIFICATION OF ELIGIBILITY, COMPLIANCE WITH FEDERAL AND STATE LAWS (FORM 1295), VENDOR REFERENCES, INSURANCE CERTIFICATION, STATEMENT OF NO BID, CONFLICT OF INTEREST (. Review the full document from Cherokee County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rusk, TX. Review the full solicitation for detailed scope requirements.