Cherokee County Annual Contract for Hauling of Aggregate RFP 2026-03
Cherokee CountyCounty · Cherokee County, TX- Due
- Sep 24, 2026
- Deadline passed
- Posted
- Aug 25, 2026
- Contract term
- 1 year
- Primary contact
- Steven Daughety
- (903) 683-2717
The 30-second brief
Cherokee County is soliciting proposals for an annual contract for the hauling of aggregate (RFP #2026-03) for County Precincts. The scope of work involves hauling 20 to 25 tons per load of aggregate from various gravel pits or precinct barns to designated job sites or other barns within the county. The contract period is anticipated to run from the award date through September 30, 2027. Bidders must provide a hauling rate per loaded ton or a flat rate charge. Requirements include a list of at least three references, proof of workers' compensation and general liability insurance ($1,000,000 limit), and various signed affidavits (Non-Collusion, Conflict of Interest, etc.). Bids are due by 1:00 PM CST on September 24, 2026, at the County Auditor's Office in Rusk, Texas. A question deadline is set for September 18, 2026.
Bid Proposal Affidavit, Statement of Contractor's Qualifications, Certification of Eligibility, Vendor References, Insurance Certification, Conflict of Interest Form, W-9, Non-Collusion Affidavit
Financial resources, delivery schedule, record of performance, integrity and ethics, eligibility for award
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Summary
Cherokee County is soliciting proposals for an annual contract for the hauling of aggregate (RFP #2026-03) for County Precincts.
The scope of work involves hauling 20 to 25 tons per load of aggregate from various gravel pits or precinct barns to designated job sites or other barns within the county. The contract period is anticipated to run from the award date through September 30, 2027. Bidders must provide a hauling rate per loaded ton or a flat rate charge. Requirements include a list of at least three references, proof of workers' compensation and general liability insurance ($1,000,000 limit), and various signed affidavits (Non-Collusion, Conflict of Interest, etc.). Bids are due by 1:00 PM CST on September 24, 2026, at the County Auditor's Office in Rusk, Texas. A question deadline is set for September 18, 2026.
EVALUATION CRITERIA
5- Financial resources
- Delivery schedule
- Record of performance
- Integrity and ethics
- Eligibility for award
REQUIRED DELIVERABLES
8- Bid Proposal Affidavit
- Statement of Contractor's Qualifications
- Certification of Eligibility
- Vendor References
- Insurance Certification
- Conflict of Interest Form
- W-9
- Non-Collusion Affidavit
- Submit to
- Cherokee County Auditor's Office, 135 South Main, 3rd Floor, Rusk, Texas 75785
- Scope location
- Cherokee County, TX
Questions about this RFP
How do I respond to this RFP from Cherokee County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: Cherokee County Auditor's Office, 135 South Main, 3rd Floor, Rusk, Texas 75785. For questions, contact Steven Daughety.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Cherokee County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Steven Daughety at (903) 683-2717. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Proposal Affidavit, Statement of Contractor's Qualifications, Certification of Eligibility, Vendor References, Insurance Certification, Conflict of Interest Form, W-9, Non-Collusion Affidavit. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Financial resources, delivery schedule, record of performance, integrity and ethics, eligibility for award" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Cherokee County?
All active and historical solicitations from Cherokee County are tracked and searchable. As a county agency, Cherokee County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Cherokee County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cherokee County, TX. Review the full solicitation for detailed scope requirements.