Charles Town Utility Board Water/Sewer Extension Engineering Proposal 2026 - Summit Point Motorsports Park
Charles Town Utility BoardUtility District · Charles Town, WV- Due
- Apr 17, 2026
- Deadline passed
- Posted
- Apr 8, 2026
- Primary contact
- Ashley Stottlemyer
The 30-second brief
The Charles Town Utility Board is seeking engineering proposals to prepare a preliminary report and design for water and sewer extensions to the Summit Point Motorsports Park vicinity in Jefferson County. Proposals are due April 17, 2026.
Preliminary Engineering Report, Design of water and sewer improvements, Bidding/contract documents, Bid solicitation support, Easement assistance, Surveying and mapping, Permit applications, Construction administration and inspection, Long-term planning
Technical qualifications and experience weighed heavily; finalists interviewed and ranked by qualifications
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Summary
The Charles Town Utility Board is seeking engineering proposals to prepare a preliminary report and design for water and sewer extensions to the Summit Point Motorsports Park vicinity in Jefferson County. Proposals are due April 17, 2026.
EVALUATION CRITERIA
Technical qualifications and experience weighed heavily; finalists interviewed and ranked by qualifications
REQUIRED DELIVERABLES
9- Preliminary Engineering Report
- Design of water and sewer improvements
- Bidding/contract documents
- Bid solicitation support
- Easement assistance
- Surveying and mapping
- Permit applications
- Construction administration and inspection
- Long-term planning
REQUIRED ATTACHMENTS
4- Five copies of proposal detailing qualifications
- Technical expertise
- Management and staffing capabilities
- Related experience
- Submit to
- Charles Town Utility Board, Attn: Ashley Stottlemyer, 661 S. George Street, Charles Town, WV 25414
- Scope location
- Summit Point Motorsports Park vicinity, Jefferson County, West Virginia
Questions about this RFP
How do I respond to this RFP from Charles Town Utility Board?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Charles Town Utility Board, Attn: Ashley Stottlemyer, 661 S. George Street, Charles Town, WV 25414. For questions, contact Ashley Stottlemyer.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Charles Town Utility Board in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ashley Stottlemyer. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Preliminary Engineering Report, Design of water and sewer improvements, Bidding/contract documents, Bid solicitation support, Easement assistance, Surveying and mapping, Permit applications, Construction administration and inspection, Long-term planning. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical qualifications and experience weighed heavily; finalists interviewed and ranked by qualifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Charles Town Utility Board?
All active and historical solicitations from Charles Town Utility Board are tracked and searchable. As a utility district agency, Charles Town Utility Board regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Five copies of proposal detailing qualifications, technical expertise, management and staffing capabilities, and related experience. Review the full document from Charles Town Utility Board for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Summit Point Motorsports Park vicinity, Jefferson County, West Virginia. Review the full solicitation for detailed scope requirements.