Charles Town Utility Board Preliminary Engineering Report RFP 2026
Charles Town Utility BoardUtility District · Charles Town, WV- Due
- Apr 17, 2026
- Deadline passed
- Posted
- Apr 8, 2026
- Primary contact
- Ashley Stottlemyer
The 30-second brief
The Charles Town Utility Board is seeking engineering services to prepare a Preliminary Engineering Report for extending public water and sewer services to Summit Point Motorsports Park. Services include design, bidding assistance, construction administration, and long-term planning.
Preliminary Engineering Report; design of water and sewer infrastructure system improvements; preparation of bidding and contract documents; participation in solicitation and evaluation of bids; assistance in obtaining easements and other property if necessary; surveying and mapping; preparation of all necessary permit applications; construction administration and construction inspection; and long-term planning.
Technical qualifications and experience will be weighed heavily. Statements of qualifications, performance data, technical expertise, management and staffing capabilities, and related experience will be evaluated.
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Summary
The Charles Town Utility Board is seeking engineering services to prepare a Preliminary Engineering Report for extending public water and sewer services to Summit Point Motorsports Park. Services include design, bidding assistance, construction administration, and long-term planning.
EVALUATION CRITERIA
Technical qualifications and experience will be weighed heavily. Statements of qualifications, performance data, technical expertise, management and staffing capabilities, and related experience will be evaluated.
REQUIRED DELIVERABLES
9- Preliminary Engineering Report
- Design of water and sewer infrastructure system improvements
- Preparation of bidding and contract documents
- Participation in solicitation and evaluation of bids
- Assistance in obtaining easements and other property if necessary
- Surveying and mapping
- Preparation of all necessary permit applications
- Construction administration and construction inspection
- Long-term planning
REQUIRED ATTACHMENTS
4- Five copies of a proposal detailing qualifications
- Technical expertise
- Management and staffing capabilities
- Related experience
- Submit to
- Charles Town, WV 25414
- Scope location
- Summit Point Motorsports Park, Jefferson County, West Virginia
Questions about this RFP
How do I respond to this RFP from Charles Town Utility Board?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Charles Town, WV 25414. For questions, contact Ashley Stottlemyer.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Charles Town Utility Board in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ashley Stottlemyer. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Preliminary Engineering Report; design of water and sewer infrastructure system improvements; preparation of bidding and contract documents; participation in solicitation and evaluation of bids; assistance in obtaining easements and other property if necessary; surveying and mapping; preparation of. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical qualifications and experience will be weighed heavily. Statements of qualifications, performance data, technical expertise, management and staffing capabilities, and related experience will..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Charles Town Utility Board?
All active and historical solicitations from Charles Town Utility Board are tracked and searchable. As a utility district agency, Charles Town Utility Board regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Five copies of a proposal detailing qualifications, technical expertise, management and staffing capabilities, and related experience.. Review the full document from Charles Town Utility Board for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Summit Point Motorsports Park, Jefferson County, West Virginia. Review the full solicitation for detailed scope requirements.