Cass County Video Surveillance System Upgrade RFP #26-0003 - Justice Center and Historic Courthouse
Cass CountyCounty · Cass County, TX- Due
- Jun 11, 2026
- Deadline passed
- Primary contact
- Lauren Ayers
- (903) 756-5067
The 30-second brief
Cass County is soliciting proposals to replace existing surveillance systems with an expandable IP-based high-definition network across three facility areas. Proposals are due by 11:00 AM on June 11, 2026.
IP cameras, Network Video Recorders (NVR), Network switches, VMS software, Hands-on training, 30-day video retention storage
Cost (Proposal Form), Experience/Qualifications, Project Understanding and Methodology, Compliance with RFP Requirements
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Summary
Cass County is soliciting proposals to replace existing surveillance systems with an expandable IP-based high-definition network across three facility areas. Proposals are due by 11:00 AM on June 11, 2026.
EVALUATION CRITERIA
4- Cost (Proposal Form)
- Experience/Qualifications
- Project Understanding and Methodology
- Compliance with RFP Requirements
REQUIRED DELIVERABLES
6- IP cameras
- Network Video Recorders (NVR)
- Network switches
- VMS software
- Hands-on training
- 30-day video retention storage
REQUIRED ATTACHMENTS
7- W9
- Texas Public Information Act Form
- Conflict of Interest Statement
- Debarment Certification
- HB89 Verification Form
- References
- Master Service Agreement
- Scope location
- Linden, TX
Questions about this RFP
How do I respond to this RFP from Cass County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Lauren Ayers.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Cass County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lauren Ayers at (903) 756-5067. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: IP cameras, Network Video Recorders (NVR), Network switches, VMS software, Hands-on training, 30-day video retention storage. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost (Proposal Form), Experience/Qualifications, Project Understanding and Methodology, Compliance with RFP Requirements" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Cass County?
All active and historical solicitations from Cass County are tracked and searchable. As a county agency, Cass County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W9, Texas Public Information Act Form, Conflict of Interest Statement, Debarment Certification, HB89 Verification Form, References, Master Service Agreement. Review the full document from Cass County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Linden, TX. Review the full solicitation for detailed scope requirements.