Canyons School District - School Visitor and Volunteer Management System - 27-00044DW-P5 (2026)
Canyons School DistrictSchool · Sandy, UT- Due
- Nov 24, 2026
- 13 days left
- Posted
- Nov 10, 2026
- Contract term
- 5 years
- Primary contact
- David Waters
- (801) 826-5413
The 30-second brief
Canyons School District is seeking proposals for a comprehensive School Visitor and Volunteer Management System, including implementation services, ongoing technical support, and system maintenance for 46 schools and 33,000 students in Sandy, Utah. The solution requires ID scanning, U.S. and state sex offender registry screening, criminal background checks, customizable badge printing, visitor and volunteer tracking, event registration, emergency management, student sign-in/out, SIS integration with Skyward Qmlativ, and comprehensive reporting. The procurement includes a 5-year contract term. The submission deadline is November 24, 2026, with a question deadline of November 18, 2026. Proposals are evaluated based on technical proposal, qualifications, experience, references, financial condition, and price proposal.
Certification of Proposal (Pass/Fail), Executive Summary (10 Points), Qualifications/Experience (20 Points), Detailed Response (20 Points), References (10 Points), Financial Condition (10 Points), Price Proposal (30 Points)
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Summary
Canyons School District is seeking proposals for a comprehensive School Visitor and Volunteer Management System, including implementation services, ongoing technical support, and system maintenance for 46 schools and 33,000 students in Sandy, Utah.
The solution requires ID scanning, U.S. and state sex offender registry screening, criminal background checks, customizable badge printing, visitor and volunteer tracking, event registration, emergency management, student sign-in/out, SIS integration with Skyward Qmlativ, and comprehensive reporting. The procurement includes a 5-year contract term. The submission deadline is November 24, 2026, with a question deadline of November 18, 2026. Proposals are evaluated based on technical proposal, qualifications, experience, references, financial condition, and price proposal.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
4- RFP Schedules A-E
- RFP Schedule F
- Financial Condition
- Certification Regarding Anti-Boycott Israel Act
- Submit to
- https://canyonsdistrict.ionwave.net/PublicDetail.aspx?bidID=1654&SourceType=1
- Scope location
- Sandy, UT
Questions about this RFP
How do I respond to this RFP from Canyons School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 24, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://canyonsdistrict.ionwave.net/PublicDetail.aspx?bidID=1654&SourceType=1. For questions, contact David Waters.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Canyons School District in UT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David Waters at (801) 826-5413. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Certification of Proposal (Pass/Fail), Executive Summary (10 Points), Qualifications/Experience (20 Points), Detailed Response (20 Points), References (10 Points), Financial Condition (10 Points), Pri..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Canyons School District?
All active and historical solicitations from Canyons School District are tracked and searchable. As a school agency, Canyons School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 24, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: RFP Schedules A-E, RFP Schedule F, Financial Condition, Certification Regarding Anti-Boycott Israel Act. Review the full document from Canyons School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sandy, UT. Review the full solicitation for detailed scope requirements.