Calhoun County Clerk and Register of Deeds Records Management System RFP 2026 - RFP-108-26
Calhoun CountyCounty · Marshall, MI- Due
- Aug 26, 2026
- Deadline passed
The 30-second brief
Calhoun County is soliciting proposals for a secure, cloud-based Software as a Service (SaaS) Records Management System for the County Clerk and Register of Deeds. The system must support vital records (birth, death, marriage, notary, military discharge), land records (recording, e-recording, indexing, scanning), cashiering, fee management, and online public access. Key technical requirements include AI-assisted indexing, disaster recovery, and high-volume document processing for tens of thousands of documents annually. Proposers must describe their hosting environment, security measures, and any required local hardware or software. Proposals are due by August 26, 2026, at 5:00 PM.
Technical proposal addressing stated requirements, Hosting environment description, Security measures, Disaster recovery plan
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Summary
Calhoun County is soliciting proposals for a secure, cloud-based Software as a Service (SaaS) Records Management System for the County Clerk and Register of Deeds.
The system must support vital records (birth, death, marriage, notary, military discharge), land records (recording, e-recording, indexing, scanning), cashiering, fee management, and online public access. Key technical requirements include AI-assisted indexing, disaster recovery, and high-volume document processing for tens of thousands of documents annually. Proposers must describe their hosting environment, security measures, and any required local hardware or software. Proposals are due by August 26, 2026, at 5:00 PM.
REQUIRED DELIVERABLES
4- Technical proposal addressing stated requirements
- Hosting environment description
- Security measures
- Disaster recovery plan
- Scope location
- Calhoun County, MI
Questions about this RFP
How do I respond to this RFP from Calhoun County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 26, 2026. The solicitation specifies required deliverables that must be addressed in your response.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Calhoun County in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical proposal addressing stated requirements, Hosting environment description, Security measures, Disaster recovery plan. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Calhoun County?
All active and historical solicitations from Calhoun County are tracked and searchable. As a county agency, Calhoun County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Calhoun County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Calhoun County, MI. Review the full solicitation for detailed scope requirements.