Caldwell County Request for Proposals - Contracted Fire Marshal and Fire Code Administration Services - RFP26CCP02P (2026)
Caldwell CountyCounty · Caldwell County, TX- Due
- Oct 22, 2026
- Deadline passed
- Posted
- Sep 24, 2026
- Contract term
- 1 year
- Primary contact
- Dominique Esquivel
The 30-second brief
Caldwell County, Texas is seeking proposals from qualified companies, firms, or governmental entities to provide a complete, outsourced fire marshal and fire-code administration services program for the unincorporated area of the County. The selected provider will furnish management, qualified personnel, supervision, backup coverage, and tools to perform plan reviews, inspection support, operational fire-safety and complaint support, fire investigation support, and customer coordination under the 2024 International Fire Code. Proposals are due by 2:00 p.m. Central Time on October 22, 2026, with written questions due by October 15, 2026. Required qualifications include at least five years of recent experience administering IFC-based fire-code programs, a designated contract manager, and certified fire marshal professionals.
Program mobilization / procedures manual; Project manager / fire-code administrator; Fire plans examiner; Fire inspector / field specialist; Origin-and-cause investigator; Administrative / records support; Routine plan review - small project; Routine plan review - standard project; Routine inspection support; After-hours emergency response; Expert testimony / hearing support; Data export / contract closeout
Legal and technical approach (30), Personnel qualifications and capacity (25), Relevant experience and past performance (20), Price and cost controls (20), Records, security, and reporting (5)
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Summary
Caldwell County, Texas is seeking proposals from qualified companies, firms, or governmental entities to provide a complete, outsourced fire marshal and fire-code administration services program for the unincorporated area of the County.
The selected provider will furnish management, qualified personnel, supervision, backup coverage, and tools to perform plan reviews, inspection support, operational fire-safety and complaint support, fire investigation support, and customer coordination under the 2024 International Fire Code. Proposals are due by 2:00 p.m. Central Time on October 22, 2026, with written questions due by October 15, 2026. Required qualifications include at least five years of recent experience administering IFC-based fire-code programs, a designated contract manager, and certified fire marshal professionals.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
12- Program mobilization / procedures manual
- Project manager / fire-code administrator
- Fire plans examiner
- Fire inspector / field specialist
- Origin-and-cause investigator
- Administrative / records support
- Routine plan review - small project
- Routine plan review - standard project
- Routine inspection support
- After-hours emergency response
- Expert testimony / hearing support
- Data export / contract closeout
REQUIRED ATTACHMENTS
5- Signed proposal transmittal and Appendix G acknowledgment
- Acknowledgment of each addendum
- Conflict of Interest Questionnaire (Form CIQ)
- Professional licenses and certifications
- Debarment / suspension representation
REQUIRED STAFFING
5- Submit to
- Caldwell County Purchasing Department, Attn: Dominique Esquivel, 110 S. Main Street, Room 302, Lockhart, Texas 78644 or via BidNet Direct at www.bidnetdirect.com/caldwellcounty
- Duration
- 60 months
- Scope location
- Lockhart, TX
Questions about this RFP
How do I respond to this RFP from Caldwell County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Caldwell County Purchasing Department, Attn: Dominique Esquivel, 110 S. Main Street, Room 302, Lockhart, Texas 78644 or via BidNet Direct at www.bidnetdirect.com/caldwellcounty. For questions, contact Dominique Esquivel.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Caldwell County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dominique Esquivel. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project manager / fire-code administrator, Fire plans examiner, Fire inspector / field specialist, Origin-and-cause investigator, Administrative / records support. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Program mobilization / procedures manual; Project manager / fire-code administrator; Fire plans examiner; Fire inspector / field specialist; Origin-and-cause investigator; Administrative / records support; Routine plan review - small project; Routine plan review - standard project; Routine inspectio. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Legal and technical approach (30), Personnel qualifications and capacity (25), Relevant experience and past performance (20), Price and cost controls (20), Records, security, and reporting (5)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Caldwell County?
All active and historical solicitations from Caldwell County are tracked and searchable. As a county agency, Caldwell County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed proposal transmittal and Appendix G acknowledgment, Acknowledgment of each addendum, Conflict of Interest Questionnaire (Form CIQ), Professional licenses and certifications, Debarment / suspens. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Caldwell County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lockhart, TX. Review the full solicitation for detailed scope requirements.